What are the responsibilities and job description for the Accounts Payable Analyst position at Transcend Solutions?
Job Title: Mobile Logistics Accounts Payable Processor/Analyst
Work Location: 240 Dividend Dr, Coppell, TX, USA
Work Schedule: Fully Onsite- Mon~ Fri: 9AM – 6PM
CONTRACT LENGTH: 12 MONTHS
Education and Years of Experience:
• Bachelor’s Degree in Accounting, or related area
• Minimum 5 years in accounting, financial planning & analysis, or other related fields
PURPOSE OF POSITION:
Responsible for managing the flow of product between the points of origin to final customer delivery. As an integral part of the supply chain, the logistics group ensures the timely delivery of mobile phones and accessories within the United States & Puerto Rico. The AP Processor/Analyst is responsible for ensuring all vendor accounts are in good standing with no past dues/aging invoices. This role maintains meticulous records of outstanding payables and ensures effective monitoring practices are in place so payments are made to vendors in a timely manner, while also protecting against unintentional overpayment. Additionally, this role requires to complete detailed validation to ensure accurate cost are posted to the appropriate business units.
The AP Processor/Analyst will be accountable for timely processing of invoices via multiple methods/systems, avoiding hidden costs, interest charges, and late fees, obtaining proper information and/or data regarding invoice payments, clarifying any questionable invoice items or prices. Responsibilities includes reporting & analysis of all payables and assisting with month end activities.
DUTIES AND RESPONISIBLITIES
• Invoice Processing
• Ensure accurate allocation of costs (by cost center & GL account)
• Submit month end accruals for unapproved/unprocessed invoices
• Submit month end re-class as needed
• Build relationship with vendors to ensure invoices, and open AR reports are received timely
• Weekly & monthly reporting
• Work with business operations to ensure proper purchase order management
• Submit approval request for any past due invoices (“Out of Policy” request)
• Evaluate internal control and make recommendations on how to improve
• Create and update user manuals/training materials
• Ad-Hoc projects, auditing, and reporting as necessary
PERFORMANCE STANDARDS
• Timely invoice processing: 98 % achievement rate
• Accuracy: 99 % achievement rate
• Timely Report Generation: 95 % achievement rate
• Objective, simple presentation of data: 95 % achievement rate
REQUIRED KNOWLEDGE, EDUCATION AND/OR EXPERIENCE:
• Bachelor’s Degree in Accounting, or related (essential)
• Minimum 5 years in accounting, financial planning & analysis, or other related fields
• Results driven and ability to handle multiple projects
• Profound interest in the growth, efficiency, and profitability of the company
• Strong analytical and communication skills
• High proficiency in MS Excel; advanced level in data connections and formulas (including macros, pivot tables, and lookups)
• Experience in month end closing activities including accruals
• Experience with SAP preferred
• Experience in a logistics supply chain (operations) environment preferred
