What are the responsibilities and job description for the Temporary Human Resources Associate position at TransMedics, Inc.?
Job Description: POSITION SUMMARY We are looking for a temporary HR Specialist to join our Total Rewards Team and assist with several key initiatives over the next 3 months. The ideal candidate will be an experienced HR professional who can independently manage and complete assigned tasks. A strong understanding of general HR processes, including HR operations, benefits, and compensation, is essential for success in this role. This temporary assignment will be assigned the following projects: Form I-9 Project: Conduct a compliance audit of existing Form I-9s, update forms as advised by legal counsel, upload completed I-9s into Workday, and ensure all new Form I-9s are processed accurately in Workday for new employees by their 3rd day of employment. Job Description Template: Transfer current job descriptions into the newly implemented Job Description template, ensuring compliance with Document Control requirements and the published SOP. Send Job Descriptions to new hires for signature, and sending form to Document Control for filing in Training File. Compensation Statement Filing: Upload all 2025 Compensation and Bonus Statements to Employee Personnel Files in Workday. New Hire Onboarding Communication: Send onboarding emails to all new hires on their first day of employment. Benefits Invoice Audits: Assist the Senior Benefits & Wellness Manager with monthly benefits invoice audits. PHYSICAL ATTRIBUTES Due to the nature of these projects, this temporary position will be required to be on-site 5 days per week, Monday through Friday. MINIMUM QUALIFICATIONS Minimum 5 of years of experience working as an HR Professional or Paralegal. Demonstrated expertise in E-Verify and Form I-9 administration. Ability to handling sensitive employee information with the utmost confidentiality and professionalism. PREFERRED QUALIFICATIONS Experienced in managing projects from initiation through to completion. Proficient in using Workday for tasks such as reporting, data entry, research, and auditing. Strong organizational skills with the ability to manage multiple tasks and projects independently. Detail-oriented with a focus on accuracy in data management and record-keeping. Effective communicator, able to interact with employees, managers, and HR professionals. Excellent problem-solving skills with a proven ability to identify and resolve issues efficiently. Knowledgeable in HR policies, procedures, and best practices, with an understanding of relevant labor laws. Customer-focused with a commitment to providing exceptional service to both internal and external stakeholders. Advanced proficiency in Microsoft Office Suite, including SharePoint, Excel, Word, and PowerPoint. Bachelors Degree in Business Administration, or related discipline. TransMedics is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, marital status, age, disability or protected veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all employees. Welcome to TransMedics Careers! Our Vision is to help save more patients' lives by becoming the trusted partner to transplant stakeholders worldwide and delivering the highest quality technology, service and clinical care. TransMedics Group, Inc. (TMDX) is a commercial-stage medical technology company transforming organ transplant therapy for end-stage organ failure patients across multiple disease states. We developed the Organ Care System, or the OCS™, to replace a decades-old standard of care that we believe is significantly limiting access to life-saving transplant therapy for hundreds of thousands of patients worldwide. Our innovative OCS technology replicates many aspects of the organ’s natural living and functioning environment outside of the human body. As such, the OCS represents a paradigm shift that transforms organ preservation for transplantation from a static state to a dynamic environment that enables new capabilities, including organ optimization and assessment. In concert with our OCS technology platform and OCS Connect™ app, which enables TransMedics and transplant clinicians to efficiently track, coordinate & communicate resource logistics for donor organs procured and maintained on OCS™, TMDX launched its National OCS™ Program (NOP) in 2022: 16 regional hubs across the U.S. staffed by a dispersed workforce of experienced, on-staff OCS Perfusion Specialists & Cardiothoracic and Abdominal Donor Procurement Surgeons. These resources are mobilized on-demand via our own dedicated ground & aviation transportation logistics network, to retrieve and deliver allocated donor organs from anywhere in the U.S. – aiding U.S. Transplant Centers in bidding farewell to the time & distance limitations of cold storage & expand the pool of viable donor organs for their transplant recipients.
