Office Assistant 1 (NY HELPS)

The duties that the incumbent of the vacancy will be expected to perform. Duties Description As an Office Assistant 1 for the Region 1 Traffic Safety & Mobility Group responsibilities include but are not limited to: • Answering telephones and appropriately responding to or referring inquiries made by the public, employees, vendors, and customers,• Sorting and distributing mail,• Maintaining records and files,• Scan invoices received into the Statewide Financial System (SFS),• Schedule appointments/meetings as necessary and entering visitor information into the Visitor Management System,• Apply a working knowledge in all Microsoft Office products, specifically, Outlook, Word and Excel,• Order office supplies for the Traffic Safety office,• Assist Traffic System Technician staff in Waterford up to 2 days per month or as needed with data entry• Serve as an IT Requestor for Region 1 Traffic,• Prepare routine correspondence related to speed limit reduction requests, traffic signal requests and general concerns regarding the safety of state highways within the Region,• Provide assistance to the Program Aide which may include Personnel, Purchasing, and Training related activities such as: o Tracking, filing, and maintain Highway Work Permit fileso Reconcile p-card transactions for office related purchaseso Assist with SFS monitoring of eSettlements invoices as well as Match Exception invoiceso Distribute and track training related information for office staffo Assist with tracking of evaluations/probation reports for Region 1 Traffic Safety & Mobility employeeso Assist with Personnel & Hiring tasks, including setting up interviews• Perform other office support duties as required.Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

The minimum qualifications required for this vacancy. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are: There are no minimum education or experience requirements for this title.Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional comments regarding the vacancy. Additional Comments *This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified._______________________________________The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.________________________________________In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

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