Project Assistant

The duties that the incumbent of the vacancy will be expected to perform. Duties Description This position is for either the I-81 Viaduct Project Design Section head/Design Manager and will report directly to the Project Coordinator in charge of Design OR the I-81 Viaduct Project Construction Section head/Area Supervisor and will report directly to the Project Coordinator in charge of ConstructionDesign Project Assistant role: Travel to Syracuse may be required on a regular basis.This position is responsible for providing expertise and guidance related to highway design. Key duties and responsibilities include: - Manage, supervise, train and lead assigned design units and staff. Ensure compliance withDepartment policies, procedures, and guidelines. Communicate goals and objectives.- Coordinate with Main Office design groups and bureaus to ensure the design/analysis and policies are met and adhered to;- Assist the Design Project Coordinator in managing the design needs of the project with an emphasis on scope, schedule, quality and procedural compliance.- Manage the preparation of project reports, plans, specifications and estimates by design staff and consultant staff. Ensure projects are developed according to applicable design quality standards and environmental processes and regulations. Ensure proper coordination with project stakeholders.- With the Design Project Coordinator, provide construction technical support for the project. Coordinate with consultant staff, regional staff and Main Office bureaus as necessary to arrive at timely, cost effective, and sound engineering solutions to design problems during construction.Construction Project Assistant role: Travel to Syracuse will be required on a regular basis.This position requires knowledge and experience in managing complex projects and understanding of the Department’s construction quality assurance program including specifications and testing requirements. Responsibilities include but are not limited to: The core duties of this position include: • Manage multiple construction Design Build and/or Design Bid Build contracts through the construction phase to project completion in conformance with Department policies; to address project quality, schedule and budget.• Provide direction and leadership to subordinate staff in carrying out their duties in accordance with Department policies, procedures and guidelines.• Manage NYSDOT staff, consultant term inspection contract and other resources such as: ensuring adequate project staffing; consultant funding, overtime use, and travel expenditures.• Supervise construction staff and manage resources to ensure quality of construction; safety of staff, contractors and the traveling public; adherence to specifications, policies, and standards; timely progression and completion of contracts; the integrity of contract administration; timely estimates, change orders and final agreements.• Manage contract work completion, scope changes and costs by review of contract change orders for conformance with contract terms and consistency with documentation requirements.• Provide timely solution to major construction problems; take appropriate action to allow solution by subordinates, or to raise to the appropriate management level.• Monitor contractor disputes, facilitate appropriate actions to be taken by the EIC, work to resolve continuing disputes in accordance with the provisions of the contract.• Apprise Project Coordinator of significant problems, issues, or schedule changes which require intervention or have potential to impact the Department or the public.• Serve as a construction resource on technical, contractual and procedural issues.• Provide relevant construction input regarding scope, schedule, and constructability during project scoping and design phases; and for pre-award bid analysis including Case 2 bids, single bidders or vendor performance.• Proactively coordinate and communicate within the Department; and with outside agencies,local officials, contractors, consultants, utilities, the public, and other involved parties; in conformance with Department policy to advance agency goals.

The minimum qualifications required for this vacancy. Minimum Qualifications These positions will be filled by temporary appointment, without examination, via Section 64.3 of Civil Service Law.Candidates must have a valid New York State Professional Engineer’s License with current registration and at least four years of post-licensure civil engineering experience with transportation projects related to highways/roadways, railroads, bridges, airports, waterways, building structures, or traffic management and safety systems.

Additional comments regarding the vacancy. Additional Comments Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov._______________________________________The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.________________________________________In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

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