What are the responsibilities and job description for the Finance Coordinator position at TRAVIS MILLS FOUNDATION?
Work Location: 647 Castle Island Road., Mt. Vernon, ME
Full Time - In Office
$20 - $22/hr based on experience
Position Summary:
The Finance Coordinator position plays a critical role in ensuring the accuracy and completeness of the Travis Mills Foundation’s financial records. This position requires high attention to detail, self-motivation, and independent critical thinking skills, and a proactive financial mindset. Maintaining confidentiality and meeting deadlines is essential. Must work effectively within a team environment. Uses effective communication skills with all other staff members and vendors while demonstrating a high level of professionalism.
Essential Duties and Responsibilities:
Full Time - In Office
$20 - $22/hr based on experience
Position Summary:
The Finance Coordinator position plays a critical role in ensuring the accuracy and completeness of the Travis Mills Foundation’s financial records. This position requires high attention to detail, self-motivation, and independent critical thinking skills, and a proactive financial mindset. Maintaining confidentiality and meeting deadlines is essential. Must work effectively within a team environment. Uses effective communication skills with all other staff members and vendors while demonstrating a high level of professionalism.
Essential Duties and Responsibilities:
- Accurately enters all bills and expenditures into QBO in a timely fashion for financial tracking.
- Ensures all expenses are properly appropriated to the correct account number in the Chart of Accounts.
- Maintains and organizes all A/P documentation on the Finance Drive so it is readily available when needed.
- Oversees physical Petty Cash, petty cash requests, petty cash returns, and required documentation.
- Monitors TMF’s credit cards daily for pending charges, payments, and fraud prevention.
- Verify and track all credits in QBO and apply them correctly to vendor invoices.
- Assists with setting up tax-exempt status with vendors when needed.
- Assists with any/all monthly, quarterly, and yearly financial closings.
- Assists with the preparation and completion of the annual audit.
- Enters annual approved budget numbers into QBO.
- Deposit preparation when the Office Manager is out of the office.
- Answers the TMF phone and emails as needed.
- Responsible for outgoing mail, including package shipping for TMF store orders, staff materials, programming materials, and occasional bulk mailings.
- Performs other duties as assigned by the Finance and Administration Manager.
Minimum Qualifications (Knowledge, Skills, and Abilities):
- HS diploma required. Relevant coursework or experience in accounting is preferred.
- Minimum 1 to 2 years of finance experience with exposure to banking and bookkeeping using QuickBooks Online preferred.
- Knowledge and understanding of MS Office and various banking/financial platforms.
- Must work each day with a high standard of professionalism.
- Excellent organization and communication skills.
- Attention to detail is a must.
- Deadline-oriented, and possess critical thinking skills.
- Must have a willingness to learn.
- Ability to work both independently and collaboratively as part of a team.
Salary : $20 - $22
