Document Specialist Supervisor

Bachelor's Degree in real property related field, completed training by an authorized real estate company, training courses offered by the IRWA, or paralegal certification is a plus.

Right of Way experience preferred

Licenses, Certifications, Credentials, or Other Requirements:

N/A

Professional Experience:

Skills -- Technical:

· Multiple years of experience as a Document Specialist

· Exceptional database, spreadsheet and document generation experience. Major project experience in a multistate environment preferred. Previous supervisory experience a plus.

· High degree of proficiency in PC operation, including spreadsheet and word processing. Experience in database software programs

· Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressures.

· Must possess competent knowledge and skills in land descriptions and terminology, easements, and a variety of conveyance documents.

· Practical experience in the application, modification and adaptation of standards, techniques

Skills -- Communication:

· Must be detail oriented and have excellent oral and written communication skills.

Skills -- People:

· Commitment to customer satisfaction and the ability to work in team oriented environment.

Physical, Environmental, and Mental Requirements

· The employee must be able to lift and/or move up to 35 pounds. Employee is expected to use good judgment when lifting or moving office supplies and/or furniture and to seek assistance or wear back support appliances when appropriate. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus in use of computer monitor and other manual, task-related functions. While performing the duties of this job, the employee is required to sit, use hands and fingers, to handle, or feel objects, tools, controls. Reach with hands and arms, hear and talk. The employee is required to stand, walk, stoop, kneel or crouch.

Department/Location Specific Requirements and Comments

· Any other task that may be required during the performance of duties.

· Ability to travel as dictated by job requirements.

· This job will require the majority of work to be performed in a well-lighted, temperature controlled office setting. Most activities require work to be performed at field locations, governmental

EOE Minorities/Females/Protected Veterans/Disabled

LOCATION: PIERRE, SOUTH DAKOTA

This position reports to the Land Manager or Land Supervisor if the Land Manager is not part of the organization; responsible for LAMS database and document generation as required by the right of way procedure for the project.; assures that the Land files are kept in accordance with the Land Procedure; oversees all Land administration. Other duties may be assigned and may vary according to project scope and the right of way procedure for the project.

· Reports functionally to the Land Manager or the Land Supervisor if the Land Manager is not part of the project.

· Oversees that all right of way data is being input into the TRC LAMS Database System correctly. In some cases assist the Document Specialist with inputting data.

· Responsible for the accuracy of all right of way data exports and reports generated from the LAMS Database System.

· Requests user permissions and promptly removes user permissions when the user leaves the project.

· Communicates with the LAMS Administrator when system design needs modification for client.

· Assists the Cost and Scheduling Manager in producing land acquisition cost totals and forecasts for the project when required.

· Produces reports from the database as requested

· Works closely with project personnel and the Land Manager to assess the accuracy, efficiency and effectiveness of reports.

· Assures all task are in compliance with the approved Land Procedure

· Assembles and maintains right of way tract files according to the approved Land Procedure

· Maintains electronic copies of landowner documents as required by the approved Land Procedure

· Oversees and assist in the preparation of all acquisition packages prior to issuing to Land Agents

· Reviews all executed documents for accuracy

· Reviews payments for easements and damages

· Prepares ownership, survey permission and construction line lists

· Prepares releases and subordinations for mortgages and liens when required by the approved Land Procedure

· Assist in landowner mail outs and tracks registered and certified mail receipts

· Records executed documents in the appropriate county after approval by Land Manager or Land Supervisor.

· Administers line list reports, survey restrictions reports, and construction restrictions reports.

· Reviews completed files for execution by all parties in interest, checks for proper notarizations, assures all supporting forms have been properly executed, transfers all original documentation to office file and sends all required instruments for recording.

· Reviews tract files for completeness and compliance with the approved Land Procedure

· Reviews each condemnation file for completeness and transmits to Land Manager.

· Arranges for transfer of hardcopy tract files to client at project completion

· Adhere to project Safety Plan