What are the responsibilities and job description for the Administrative Assistant position at TRC Construction, LLC?
The Office Administrative Assistant plays a critical role in ensuring the smooth and efficient operation of a construction company's office while supporting the construction project managers. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks, work diligently under pressure, and assist project managers in executing construction projects. The role requires excellent organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.
Responsibilities
- Receive new and/or revised work orders
- Enter all work order information into a work order entry form with accuracy
- Input new projects into Project Management System and assign to a Project Manager / Supervisor
- Assign job numbers to projects
- Create folders in Teams and make physical folders and labels, as needed
- Download information such as maps, DCR forms, and final designs out of PRISM
- Scan revisions into job folders and enter them onto the tracking chart
- Prepare billing for completed jobs: Print out the information from Teams, create a physical folder, complete the billing sheet, submit it for approval from the appropriate supervisor, and then submit it for billing to the final customer
- Enter Estimates into QuickBooks
- Print invoices and file them
- Sort file folders, so they are easier to find (by label tops)
- Create file folder labels, as needed
- Scan fiber material sheets into Teams and label them
- Answer the office phone, take and deliver messages; check messages on voicemail
- Help with catering lunch meeting such as weekly MAM meeting, to include gathering orders and picking up meals
- Go to UPS or Post Office to ship packages and/or buy postage
Skills
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Job Type: Part-time
Pay: $18.00 - $22.00 per hour
Expected hours: 15 – 25 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Education:
- High school or equivalent (Required)
Ability to Relocate:
- Durham, NC 27703: Relocate before starting work (Required)
Work Location: In person
Salary : $18 - $22