Human Resources Coordinator

TreePeople is an environmental nonprofit organization that mobilizes individuals, families, communities, philanthropists, and public agencies to work together to create green, resilient communities by providing education on the benefits of planting trees, capturing rainwater, greening schools, and providing fun environmental activities. TreePeople unites with communities to grow a greener, shadier, and more water-secure region at homes, neighborhoods, schools, and local mountains.

The Human Resources Coordinator will support the daily human resources functions, including payroll, benefits administration, onboarding, administration, and compliance. This role will act as the point of contact for employees regarding HR related inquiries and ensure seamless HR operations to foster a positive workplace environment.

Essential Job Responsibilities

•  Act as the first point of contact for HR related questions and concerns.
• Provide day-to-day administrative support to ensure efficiency within the department.
• Maintain accurate employee records, including personnel files, confidential documents, and performance management documentation.
• Promote workplace policies and assist employees in understanding HR protocol.
• Coordinate and assist employees with enrollment in health and welfare benefit programs.
• Assist with Leave of Absence and Workers Compensation requests and paperwork.
• Assist in payroll processing by verifying time records, process regularly scheduled and interim payroll, process wage garnishment and other deductions.
• Coordinate and assign mandatory training, track attendance, and maintain documents and materials.
• Process data changes, promotions, salary changes, and timekeeping actions in ADP Workforce Now.
• Process confidential information and maintain personnel records.
• Ensure accuracy of data in ADP Workforce Now.
• Coordinate all recruiting efforts, including but not limited to creation of job postings, job site postings, resume reviews, extending offers.
• Facilitate new hire orientation, onboarding processes, and completion of onboarding documents.
• Keep apprised of new regulations to inform company policies and procedures.
• Draft and distribute HR communications to the organization.
• Other duties as assigned.

Qualifications

• Must be familiar with California and Federal labor and employment laws.
• Must have exposure or experience in processing time cards and payroll in California.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills with the ability to collaborate and build relationships with diverse individuals at all levels.
• Excellent organizational and attention to detail skills.
• Exceptional organizational and time management skills with proven ability to meet deadlines.
• Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
• Ability to handle confidential information with discretion.
• Ability to make decisions and think strategically.
• Proficient in Google Suite and HR Software, ADP Workforce Now a plus.
• Bilingual a plus (Spanish).

Education and Experience

• Bachelor’s degree in Human Resources, Business Administration or equivalent related work experience is preferred.
• 1-3 years of previous HR experience in a California work environment.
• Previous experience with processing payroll, timecards in California.
• aPHR, PHR, or other HR related certifications are a plus.
• Nonprofit work experience a plus.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.