Proposal Manager

Job Summary

We are seeking an experienced and detail-oriented Proposal & Bid Management Lead to drive our end-to-end RFP and bid management processes. This role will be instrumental in ensuring the timely, high-quality submission of proposals that align with Trellint’s strategic objectives. The ideal candidate will be a strong project manager, capable of coordinating cross-functional teams to develop compelling, compliant, and competitive proposals. This is a remote-based position with limited, occasional travel.

Job Description

Who We Are

Trellint delivers comprehensive parking and curbside management solutions that make the curb easy to use and accessible to all. Our vision is to enhance the value of every curb. To accomplish this, we are leading the transformation of the industry with intelligent curbside management solutions that promote equitable access to the curb, conquer congestion, and improve safety.

What We Are Looking For

Are you an expert in proposal and bid management? Do you thrive in high-stakes, deadline-driven environments? Are you a strong communicator and project manager? Keep reading!

In This Role, You Will

• Manage the entire proposal development process, from initial bid assessment to final submission.
• Analyze Request for Proposal (RFP) and Request for Information (RFI) requirements, ensuring all compliance and submission criteria are met.
• Develop and maintain a structured bid management framework to streamline proposal execution.
• Translate RFP and RFI requirements into a well-structured response document outline that ensures compliance and encourages compelling response-writing.
• Facilitate and lead proposal kickoff meetings, ensuring all stakeholders understand roles, responsibilities, and deadlines.
• Manage internal communications and coordination with sales, marketing, product, legal, and other relevant teams to gather the necessary inputs for proposals and ensure bid accuracy.
• Establish and enforce proposal timelines, tracking progress to ensure deadlines are met without compromising quality.
• Organize proposal reviews (Pink, Red, Gold) to identify and address compliance gaps and enhance proposal effectiveness.
• Maintain organized records of all bid-related documents and correspondence.
• Help maintain a centralized library of proposal content, templates, and best practices for efficiency and consistency.
• Work closely with opportunity owner to refine value propositions and competitive differentiators in proposal narratives.
• Identify and mitigate risks associated with bid processes, proactively addressing potential roadblocks.
• Ensure all proposals are professionally written, formatted, and presented in a manner consistent with Trellint’s brand and strategic positioning.
• Conduct post-award debriefs and lessons learned to refine processes and increase win probability.
  
  

Qualifications

• A Bachelor's degree preferred in English, Communications, Business, or a related field, or equivalent work experience.
• 3 years demonstrated experience managing and coordinating proposals of moderate to high complexity
• Experience in leading proposal team members in the consistent use of processes and procedures
• Ability to manage multiple and shifting priorities while meeting high quality standards in a fast-paced environment, supporting critical business development activities under tight deadlines
• Expertise with Microsoft Office Suite including Word, Excel, PowerPoint, Adobe Acrobat Pro, and an awareness of Adobe InDesign.
• Professional certifications in proposal writing and/or project management (e.g., APMP, PMP) are a plus.
  
  

Worker Type

Regular

Number Of Openings Available

1