What are the responsibilities and job description for the Deputy County Clerk - Elections position at Trempealeau County?
In order to be considered for this position, you must submit application on Trempealeau County website https://co.trempealeau.wi.us/
The purpose of this position is to perform clerical, bookkeeping and customer service tasks related to County Clerk functions, including official recordkeeping, County accounting, election administration tasks, licensing and property tax administration. The work is performed under the supervision of the County Clerk.
Essential Functions:
To perform this job successfully, an individual must be able to perform each essential function satisfactorily and in a timely manner. The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required or assigned.
Performs election administration tasks. Receives, and distributes ballots and election supplies to municipalities. Distributes and receives candidate nomination petitions. Prepares election notices. Enters pre/post-election information in official records and sites. Provides information regarding election administration to municipal clerks.
Provider for approximately half of the County’s municipalities for Statewide Voter Registration (WISVOTE).
Maintains knowledge of election administration and license administration.
Provides information to the public and news media regarding election results.
Serves as secretary for one or more of the following: County Board, Executive & Finance Committee and Property Committee.
Prepares County Board Packets for mailing including Committee packets for upload to Web and WEBEX/Zoom. Assists with correspondence.
Responds timely to and works with auditors and audit questions/requests and tasks as necessary.
Schedules meeting rooms and makes other meeting arrangements. Posts Agendas.
Research County Clerk records.
Assists with tax apportionment tasks.
Prepares journal entries and reports.
Sort and distribute incoming Courthouse Mail and collect/process outgoing mail.
Receives and processes applications for marriage licenses. Verifies information, completes required forms, reviews applicant information, provides information, collects fees. Maintains related license reports and statistics.
Receives and handles inquiries, complaints and concerns from the public or refers to appropriate person or agency. Receives, screens and routes telephone calls.
Greets and directs visitors.
Responds to surveys.
Assists in developing County Directory.
Sells office supplies and postage to County Departments.
Notarizes documents.
Maintains, files, and stores records in accordance with County, State and federal regulations.
Prepares department correspondence. Develops forms.
Serves as back up to Accounts Receivable.
Retrieves and stores County records and files.
Assists with courthouse tours.
Training, Experience and Other Requirements:
High school diploma or equivalent. Associates Degree in bookkeeping, accounting or computer applications preferred. One year accounting, payroll, bookkeeping, or customer service experience; or any combination of education and experience that provides equivalent knowledge, skills and abilities. Working knowledge of Microsoft Word and Excel desired.
Job Type: Full-time
Pay: $23.72 - $27.11 per hour
Benefits:
- Retirement plan
Schedule:
- 8 hour shift
Work Location: In person
Salary : $24 - $27