Management Information Systems Specialist

Position Type :

Central Administration

Date Posted : 1 / 31 / 2025

Location :

Early Childhood Department

Closing Date : 02 / 09 / 2025

TRENTON BOARD OF EDUCATION

JOB TITLE : ManagementInformation Systems Specialist

REPORT TO : Early Childhood Director

Nature and Scope of Work :

Supports compliance and data reporting for preschool contracted sites and other Office of Early Childhood vendors.

Qualifications :

1. A Bachelor's Degree in Education, Social Science or etc. preferred

2. Experience in public school setting preferred

3. A working knowledge of the New Jersey Department of Education Preschool Programming

4. Knowledge of State Regulations as they pertain to former Abbott, Early Childhood Programs and Community Providers and understands public school district protocols and policies.

5. Strong knowledge of current technological applications

6. Fluency in all Microsoft Office applications (Word, Excel, Outlook, Power Point) and basic Web browsers and searches

7. Effective oral and written communication skills

8. Strong interpersonal skills and ability to work successfully in a team mode. 9. Demonstrate ability to learn quickly and take initiative

10. Strong interpersonal skills to work in a team capacity

11. Desire to grow professionally and seek out new opportunities to learn resources to support preschool programming.

12. Demonstrate excellent organization skills

13. Demonstrate ability to work independently

Job Functions & Responsibilities

Major responsibilities of the role include, but are not limited to :

• Files and maintains contracted provider personnel evaluation and professional development follow ups on reviews that encourages accountability, growth and development and strategies as per district expectations
• Reviews, compliance and filing of staff credentials, criminal history and child abuse background checks for all former Abbott provider staffing
• Work in conjunction with the EC Fiscal Representative as it pertains to budget, enrollment and purchases tied directly to contractual obligations
• Collect, organize and maintains EC Department and provider data regarding the teaching, learning, programming, and services for monitoring or reviews.
• Use effective presentation skills when addressing contracted vendors and district entities
• Represent the District at community, state and professional meetings if necessary
• Protect confidentiality of records and information gained as part of exercising professional duties and use discretion in sharing such information within legal confines
• Gathers, reviews and ensuresthat all contracted site hold proper documentation for licensing, staffing and insurance purposes
• Managesthe enrollment data tied to student attendance which directly impacts contractual payroll and ratio of staffing with the program
• Effectively reports and presents on enrollment data tied to contracted vendor compliance
• Organize and prepare reportsto show changes in enrollment, staffing departmental data trends and etc.
• Manage and facilitate the inventory and records, classroom furniture, site essentials, materials, supplies, site essentials and etc. for expansion or dissolve in partnership with the Trenton Public School District
• Supports as a partnership liaison for Head Start and other community provider organizations
• Performs other duties related to the operation of the Early Childhood Department, as assigned by the Director of Early Childhood and / or his / her designee.

RESIDENCY

Effective September 1, 2011, all employees of State and local government must reside in the State of New Jersey, unless exempted under law. If you already work for State or local government as of September 1, 2011, and you do not live in New Jersey, you are not required to move to New Jersey. However, if you begin your office, position or employment on September 1, 2011 or later, you must reside in New Jersey. If you do not reside in New Jersey, you have one year after the date you take your office, position or employment to relocate your residence to New Jersey. If you do not do so, you are subject to removal from your office, position or employment.

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