Office Administrator

TRG Management LLC is a property management company focused on making an impact by improving and developing communities and building relationships with our residents and guests. At TRG Management LLC, we understand that our residents, investors, clients, and partners are our #1 priority, and the experience of our prospects, residents, and team members defines us. By living our Core Values, we passionately bring innovative real estate solutions and management to all real estate asset ownership facets.

Join our team as an Office Administrator, where you will be the backbone of our office operations. As a key administrative team member, you will ensure smooth office functioning, effective communication, and efficient clerical support. If you are a detail-oriented professional with excellent organizational skills and a multitasking knit, we invite you to apply for this pivotal role. TRG Management thrives on the career growth and opportunities of our team members. If you want to grow your career in Real Estate, TRG is your new home!

The key responsibilities for this role are as follows:

Mail Management:

• Retrieve and distribute incoming mail.
• Prepare and send outgoing mail, including certified and registered mail, when necessary.

Check Scanning and Processing:

• Scan and deposit checks/money orders and other financial documents.
• Ensure timely and accurate processing of payments.

Security Deposits Processing:

• Manage security deposits, including recording, tracking, and ensuring proper handling in accordance with company policies and regulations.

Permit Renewals and Expiration Tracking:

• Monitor and track expiration dates for all required permits and licenses.
• Ensure timely renewal of permits, avoiding any lapses in compliance.

Compliance Management:

• Maintain compliance with all relevant regulations and standards, including industry-specific and local laws.
• Assist in the development and implementation of compliance policies and procedures.

Record Keeping and Documentation:

• Maintain accurate and organized records of all transactions, permits, and compliance-related documents.
• Ensure that all records are up-to-date and readily accessible for audits or inspections.

General Office Management:

• Oversee daily office operations, including supply management, scheduling, and coordination of office activities.
• Provide administrative support to management and other departments as needed.
• Communicate effectively with internal staff, clients, and vendors.
• Perform clerical tasks such as data entry, filing, and document preparation.
• Maintained phone systems and ensured proper functionality.
• Maintain organized filing systems for documents and records.

• A high school diploma or equivalent and a bachelor’s degree in business administration, finance, or a related field are preferred.
• Proven experience in office administration or a related field.
• Strong proficiency in communication skills, both verbal and written.
• Familiarity with front desk operations and customer service principles.
• Ability to manage clerical tasks efficiently.
• Experience in Real Estate related fields is a plus.
• Proficiency in using phone systems and handling calls professionally.
• Skilled in schedule management and coordinating appointments.
• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
• Ability to maintain confidentiality and handle sensitive information with discretion