Coordinator for the Superintendent/Minutes Clerk

TITLE: Coordinator for the Superintendent/Minutes Clerk

CLASSIFICATION: Coordinator

Who We Are: Tri County Tech is a high-performance organization that strives to hire the best and the brightest talent. The ultimate goal is to find the perfect candidate for the position itself and for someone who will meld naturally in the TCT culture. Every educator at Tri County Tech helps us further our vision of inspiring success through life-changing learning experiences. 

Tri County Tech isn't just a place where we work. It's a mindset we embody. We thrive on challenges, innovate through constraints, and do it all with the student in mind. Whether you're called to create exciting content, help students with financial assistance, or keep a budget in check, you'll first need a commitment to the culture we've built and a strong desire for continuous improvement. Successful Tri County Tech employees are here to give everything they've got to serve something bigger than themselves. 

Who You Are: The Coordinator for the Superintendent at Tri County Tech is a proactive and organized professional responsible for ensuring the smooth operation of the Superintendent's office. This role involves managing calendars, supporting initiatives, and handling matters of significance and sensitivity. The Coordinator acts as the Superintendent's right hand, utilizing resourcefulness and multitasking abilities to facilitate effective communication and organization within the office. Attention to detail and strong problem-solving skills are essential for success in this position, as the Coordinator plays a crucial role in supporting the overall mission of the organization.

What You'll Possess

As a qualified candidate:

• You’ll possess a Bachelor's degree or national certification/license. 
• You’ll possess five years of related work experience and/or education. Experience as a minutes clerk is preferred. 
• You are confidential and trustworthy.
• You are detail-oriented and organized. You're a project planner who meets deadlines.
• You'll have superb customer service. You'll strive to exceed expectations and have excellent communication skills. 
• You'll take the initiative, seek out projects, and openly accept other duties as assigned
• You continually look for ways to improve your skillset and are always open to receiving feedback.

What You'll Do

Coordinators oversee major projects or a majority of department functions with accountability and focused oversight. They support leadership by implementing change initiatives efficiently and effectively while flexibly assuming new responsibilities. Coordinators are highly engaged in all aspects of the organization with limited cross-functional responsibilities and are mostly present-focused. They manage multiple projects with self-directed deadline-driven accountability. Although transactional, Coordinators are high-functioning professionals applying the use of discretion and independent judgment while building problem-solving skills. Exempt

Essential Functions:

• Assist the Superintendent with day-to-day administrative responsibilities, including, communications, scheduling, maintaining records, expense reports, meeting & event planning, and support.

• Serve as Minutes Clerk in conjunction with the Superintendent to create the board agenda/board packet, facilitate and attend board meetings; prepare minutes, maintain board meeting-related records; communicate with board members and assist them with state requirements and record keeping.

• Assist with Senior Leadership and Leadership Team through scheduling, facilitating retreats & bi-monthly and monthly meetings, monthly Forum agendas/slideshows, celebrations, and maintaining supplies.

• Provide Organizational support by assisting with accreditation and other information requested from state agencies; internal calendar support; HR support, record keeping, and committee support.

• Provide Executive Area support by assisting guests/visitors; managing communications, incoming requests, meetings, and physical plant/technology requests.

• Other Job-Related Duties as Assigned by the Supervisor: The omission of duties does not exclude it from the position if similar, related, or a logical assignment to the job. In other words, you'll be helping out on spontaneous projects and opportunities not listed above.

Benefits & Perks

You’ll get a competitive salary and a comprehensive benefits plan that includes medical, dental, life, vision, disability, Teacher's Retirement Pension, and 403B matching. You will also enjoy an outstanding work-life balance with an abundant amount of paid time off, including 12 paid sick days, 10 paid vacation days, and over 24 paid holidays. Tuition Reimbursement and free access to our onsite fitness center are additional perks and half-price tuition for your children in our child development center. 

What You’ll Also Get:

• Learning & Development: Our lifelong learning philosophy means you’ll have access to unlimited professional development with a wealth of state-of-the-art learning resources, including our TCT culture courses and over 5,000 on-demand courses through LinkedIn Learning. 
• Diverse & Inclusive Culture: We pride ourselves on being a Great Place to Work. We respect and embrace differences because that’s how the best work gets done. You’ll find we like to have fun here, too.
• Purpose-Driven Company: You’ll help us continue to make positive changes in our local communities through volunteerism, giving back, and producing life-changing learning opportunities.

Terms of Employment: Twelve months; salary to be established by the Board of Education.

 Evaluation: Performance evaluated by the Chief Executive Officer per Board policy.

Status: Exempt Salary: 65,000 (DOE)

 There will be no discrimination in the technology center because of race, color, sex, pregnancy, gender, gender expression or identity, national origin, religion, disability, veteran status, sexual orientation, age, or genetic information in its programs, services, activities and employment. The following individual is designated to handle inquiries regarding the technology center’s non-discrimination policies, including Title IX: Tara Stevens, Director of HR & Compliance Officer  |  6101 Nowata Road, Bartlesville, OK 74006  |  918-331-3248  |  Tara.Stevens@TriCountyTech.edu. According to the State of Oklahoma Sex Offenders Registration Act, registered sex offenders must self-disclose their status before admissions. View our privacy policy. View our full non-discrimination policy. Title IX Training provided by: OSSBA Workshop Resources

Salary : $65,000