What are the responsibilities and job description for the Front Office Receptionist position at Tri Pac, Inc. CDMO?
Receptionist
Tri-Pac, Inc., a contract development and manufacturing company (CDMO) specializing in liquid and aerosol filling for personal care and pharmaceutical marketers, is seeking a professional, friendly receptionist to represent our team and serve as the first point of contact for guests visiting our busy office. This position is integral to creating a positive and welcoming atmosphere for everyone who walks through the doors. Managing and Prioritizing customer communications while maintaining a high level of confidentiality, whether in person, by phone, or via email, is a crucial aspect of this role. The Receptionist at Tri-Pacis is a multifaceted role that requires a blend of interpersonal skills, organizational abilities, and attention to detail. Key responsibilities for this person include greeting guests when they arrive on-site, explaining how to navigate our office, answering and transferring phone calls and managing our incoming and outgoing mail. The position is in South Bend, Indiana.
Executive Administrative Assistant Duties
- Answer and direct all phone calls and transfer to appropriate personnel.
- Greet and receive visitors and new hires, ensure proper sign-in.
- Manage, clean and organize the front desk
- Schedule meetings, client visits and prepare conference room for meetings and schedule appointments.
- Prepare handouts for meetings. Keep detailed meeting notes when necessary.
- Stock the copy rooms, and organize office supplies
- Collect and sort all mail and packages.
- Provide administrative support to all team members as necessary
- Answer guests' and employees' questions
- Validate guest parking
- Prepare Company announcement documents.
Education/Experience
- Excellent attention to detail
- Able to plan, prioritize, and organize daily responsibilities to meet deadlines
- Excellent verbal and written communication skills
- Able to maintain a high level of confidentiality
- Accurate typing/ data entry
- Experience supporting Executive level preferred
- Able to handle multiple tasks and work in a fast-paced environment
- High School Diploma or GED
Strong Microsoft Skills (Excel, Word, PowerPoint & Outlo
