Receptionist

Receptionist
Tri-Pac, Inc., a contract development, and manufacturing company (CDMO) specializing in liquid and aerosol filling for personal care and pharmaceutical marketers, is seeking a professional, friendly receptionist to represent our team and serve as the first point of contact for guests visiting our busy office. This position is integral to creating a positive and welcoming atmosphere for everyone who walks through the doors. Managing and Prioritizing customer communications while maintaining a high level of confidentiality, whether in person, by phone, or via email, is a crucial aspect of this role. The Receptionist at Tri-Pac is a multifaceted role that requires a blend of interpersonal skills, organizational abilities, and attention to detail. Key responsibilities for this person include greeting guests when they arrive on-site, explaining how to navigate our office, answering, and transferring phone calls and managing our incoming and outgoing mail. The position is in South Bend, Indiana.

Responsibilities:

• Answer and direct all phone calls and transfer to appropriate personnel.
• Greet and receive visitors and new hires, ensure proper sign-in.
• Manage, clean, and organize the front desk.
• Schedule meetings, client visits and prepare conference room for meetings and schedule appointments.
• Prepare handouts for meetings. Keep detailed meeting notes when necessary.
• Stock the copy rooms and organize office supplies.
• Collect and sort all mail and packages.
• Provide administrative support to all team members, as necessary.
• Answer guests' and employees' questions.
• Validate guest parking.
• Prepare Company announcement documents.

• Excellent attention to detail.
• Able to plan, prioritize, and organize daily responsibilities to meet deadlines.
• Excellent verbal and written communication skills
• Able to maintain a high level of confidentiality.
• Accurate typing/ data entry
• Experience supporting Executive level preferred.
• Able to handle multiple tasks and work in a fast-paced environment.
• High School Diploma or GED
• Strong Microsoft Skills (Excel, Word, PowerPoint & Outlook)

To Staffing & Recruitment Agencies: Our Company does not accept unsolicited CV's or applications from agencies. We are not responsible for any fees related to unsolicited CV's or applications and explicitly reserve the right to contact candidates presented in such unsolicited CV or application.