What are the responsibilities and job description for the CL22216: Attendance Secretary/Bilingual Required/Temporary - Tri-Tech position at Tri-Tech Skills Center?
Position #22216: Attendance Secretary/Bilingual Required/Temporary
Posting Dates: 04/11/2025- 04/17/2025 (Or Until Filled)
Location: Tri-Tech Skills Center
Hours: 8 Hours per Day 7:30am-4:00pm with unpaid 30 minute lunch
This is a temporary position through July 2, 2025 (will work summer school). Non-bargaining unit members will earn the substitute rate of pay. Benefits and seniority earned on 91st working day.
JOB DESCRIPTION
The secretary in this position will be working primarily in the front office. The duties will involve performing tasks to support the efficient operation of the attendance office. This position also manages and maintains student records and other pertinent student information. Additionally this person will provide a friendly, caring, invitational and safe atmosphere in the secretarial office and reception area, care for students in the health room using basic first aid procedures, administer students’ medicine and perform other job-related duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
All applications must be submitted to the Kennewick School District Online at www.ksd.org .
CONDITIONS OF EMPLOYMENT
- High school diplima or equivalent.
- A transcript of the highest level of education must be provided within thirty (30) days of employment.
- Spanish bilingual skills required – must pass the STAMP assessment.
- Must pass a basic skills test.
- Must be able to meet the Physical Demands of the position.
- Must be able to perform the essential functions of the position with or without reasonable accommodation.
- Completion of Safe Schools Web Based Training within 30 days of employment and yearly thereafter.
QUALIFICATIONS REQUIRED
- Bilingual in Spanish and English.
- Minimum three years successful work experience in a secretarial/clerical or school office setting.
- Knowledge of and demonstrated skill at operating office technology, including Windows and Microsoft Office Word, Access, Excel and Outlook.
- Must possess CPR/First Aid certification, or be willing to become certified.
- Keyboarding accuracy and speed at 50 wpm.
- Demonstrated proficiency in verbal and written skills including an excellent working knowledge of correct grammar, spelling and English and Spanish usage.
- Demonstrated competencies with high quality customer service and people skills including the appropriate use of telephone etiquette in handling a multi-line system; able to maintain effective, positive work relationships with students, staff, parents, and the general public; the use of courteous communication with difficult people; and the ability to maintain confidentiality. I think this is ok
- Ability to work independently in an interrupted environment; exercising sound organizational judgment, setting priorities, and initiating tasks.
- Demonstrated ability to independently learn new procedures, processes, and use new equipment. This is critical for technology skills necessary to be successful, after thorough training, able to use appropriate applications of PowerSchool and Access.
- Evidence of an ability to provide a friendly, caring, invitational, and safe atmosphere in the school office.
- Evidence of an ability to work under pressure and with interruptions while maintaining a positive attitude.
- Evidence of excellent attendance, punctuality, and dependability; evidence of ability to be self-disciplined and a self-starter and ability to meet deadlines.
- Positive evaluations and recommendations.
- Willingness to perform other related job duties as assigned.
QUALIFICATIONS PREFERRED
- Experience with Power School or other student management software
- Evidence of accuracy and ability to meet deadlines
JOB RESPONSIBILITIES
The secretary in this position will:
- Be responsible for entering, managing and maintaining student records and other pertinent student information, maintaining the confidentiality of student records and information as appropriate.
- Input computer entries for discipline and attendance
- Contact parents of absent students
- Verify attendance notes and write attendance slips.
- Prepare and mail attendance letters.
- Manage and maintain ASB budget, records and requests.
- Manage ASB P-card including monthly reconciliations.
- Help facilitate scholarship disbursements through ASB.
- Develop a positive, collaborative working relationship with all school staff.
- Assist as appropriate the school administration in the operation of the school. This includes translating into Spanish when necessary.
- Perform all duties of the position within the scope of Kennewick School District policies and procedures, including regular attendance and punctuality.
- Work Tri-Tech Summer Academy which typically operates from the day school gets out until right before teh 4th of July. Will be compensated for the extra day or two beyond regular contract.
- Attend some evening building operational events as needed.
- Work cooperatively with students, parents, teachers and administrators.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
PHYSICAL DEMANDS : The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Mobility: While performing the duties of this job, the employee is regularly required to stand and walk for prolonged periods of time, push or pull up to 50 lbs., sit, kneel and crouch, twist and bend, use hands to type, finger, handle, or feel; and reach with hands and arm. The employee may be required to physically move quickly in an emergency or while performing student supervision duties.
- Sense: The employee is required to talk/hear conversations and other sounds. The employee must be able to communicate effectively in person and over the telephone. The employee is required to taste and smell. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
- Lifting: The employee must be able to lift or move up to 50 lbs. and up to 100 lbs. with help; must also be able to lift overhead.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical Hazards: While performing the duties of this job, the employee must be able to work outdoors in a wide variety of temperatures; from -10 degrees F to 100 degrees F . The employee may be exposed to wet and/or humid conditions. The noise level in this work environment is moderate.
Kennewick School District's Non-Discrimination Policy
The Kennewick School District provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, including gender expression or identity, the presence of any sensory, mental or physical disability, or use of trained dog, guide or service animal by a person with a disability, and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
Civil Rights & Equity: Dr. Thomas Brillhart - (509) 222-5010 (Thomas.Brillhart@ksd.org)
Section 504, Title IX: BJ Wilson - (509) 222-5003 (BJ.Wilson@ksd.org)
This holds true for all students who are interested in participating in all education programs and/or extra-curricular school activities in the Kennewick School District.
Applicants : Inquiries regarding compliance procedures or requests for reasonable accommodation may be directed to the School District’s Director of Human Resources.
For information on salary and benefits offered, please visit https://www.ksd.org/hr-landing/benefits-salary-schedules
Kennewick School District Contact Names and Telephone Numbers:
Toni Neidhold, Director of Human Resources
(509)222-6414
Toni.Neidhold@ksd.org
Certified/Classified ADA
Kennewick School District
1000 West 4 th Avenue
Kennewick, WA 99336
