What are the responsibilities and job description for the Human Resources Office Support position at TRI-VALLEY OPPORTUNITY COUNCIL INC.?
SUMMARY OF PRIMARY FUNCTION
The Human Resources Office Support is responsible for assisting and supporting the daily operations of the Human Resources department as needed. Duties will vary as needed to meet increased hiring demands, such as: seamless support to Hiring Managers and the Administration, and maintenance of employee files. The Human Resources Office Support must maintain extreme confidentiality of all information encountered, be able to multitask, and effectively work with changing duties and deadlines to meet the Human Resources department needs, and the needs of Tri-Valley. Helps recruit potential parents by providing information to them about the various program services and benefits offered to enrolled children and families.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Communication
- Maintains open communication with all staff in the Human Resources department.
- Clearly communicates understanding of duties and responsibilities to be performed, asking questions to clarify as needed to ensure accurate, efficient results.
- Communicates with hiring managers and support staff as needed to complete tasks.
- Communicates in a professional, positive, and respectful manner at all times.
- Responds to inquiries from hiring managers as appropriate.
Support of Recruitment, Selection & Hiring
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Responsible for the daily administration of recruitment efforts. This includes but is not limited to:
- Maintains not-hired candidate interview questions in the Applicant Tracking System.
- Provides position information to interested candidates.
- Provides recruitment information and assistance on the Applicant Tracking System to hiring supervisors for the selection process, as requested.
- Prepares hiring packets for entering; proofs hiring paperwork that has been entered into the HR/payroll system to ensure accuracy.
- Creates, processes and distributes employee identification badges.
- Produces documents and forms as needed to support Human Resources and Head Start program operations.
- Communicates with hiring managers and support staff as appropriate to obtain missing hiring or position change paperwork items.
- Compiles, produces, and distributes requested reports, documents, forms, and items as needed.
- Creates and modifies electronic documents and communication as requested.
Support of Employment
- Coordinates and completes various projects to ensure Tri-Valley is in compliance with employment requirements, such as submitting updated Emergency Preparedness Plans and Safety Data Sheets to Human Resources.
- Accurately maintains seasonal and regular employee personnel files and related documents in an organized and efficient manner.
- Completes miscellaneous filing and retrieval of documents in a timely manner.
- Completes miscellaneous projects as requested.
Employee Benefits
- Updates employee information as directed by the HR Generalist.
- Proofs employee benefit changes.
- Assists with the annual open enrollment period.
- Assists with the annual retirement audit.
- Completes miscellaneous projects as requested.
Human Resources, General
- Provides general requests for assistance.
- Maintains effective filing systems to meet the needs of the HR department.
- Assists in revising forms, job descriptions, systems, and materials as requested.
- Compiles employee informational reports within set timelines, distributing them to appropriate departments.
- Completes projects, provides reports, collaborates with others, coordinates data, attends meeting and supports all areas of the HR department, as requested.
- Professional or personal experience managing documents and filing systems.
- Comfortable working with standard office equipment and computers on a daily basis, including, but not limited to, Microsoft Excel, Word, and Outlook; may be tested.
- Ability to multi-task and effectively work with changing duties and deadlines to effectively support HR department.
- Displayed pleasant, positive, and professional demeanor at all times.
- Excellent interpersonal and verbal communication skills.
Tri-Valley is a non-profit community action agency.
We believe in the value of all human beings. It is that belief that drives our efforts to identify needs, seek resources and provide opportunities for people to thrive.
Our work is committed to strengthening our communities so that its citizens have better places to live, work, worship and enjoy.
The mission of Tri-Valley Opportunity Council, Inc. is to provide opportunities to improve the quality of life for people and communities.
If you are an applicant with a disability and need a reasonable accommodation for any part of the employment process, please contact Human Resources at 218-281-0536 or hr@tvoc.org.
