Office Coordinator

Office Coordinator

8 am - 5 pm Monday-Friday, 40 hours/week, on-site

$18-$20/hour

Zero out of pocket cost for Employee health, dental and vision insurance coverage

Other benefits include: Paid time off, floating and scheduled holidays, 401k with profit sharing, flexible spending account, health savings account, professional development, tuition reimbursement, life insurance, employee assistance program, weekly pay day.

Role Summary Description

Triangle Manufacturing makes and ships millions of metal components and bearings worldwide. Building on over 100 years of success, we are just getting started! Enjoy top wages and benefits, work/life balance, tuition reimbursement, career coaching and so much more in a collaborative team environment that supports your success!

The Office Coordinator is essential for ensuring the daily smooth operation of office and administrative functions, presenting a professional image to the public and providing support to sales and marketing. This role involves handling accounts receivable, order entry, customer inquiries and various administrative tasks.

Essential Functions:

• Attendance: Demonstrates the ability to work the required hours of the position consistently; possesses a strong sense of responsibility and exceptional attendance record.
• Professional Communication: Serve as the first point of contact by providing exceptional attendance and on-site presence. Represent the company professionally via phone, in person and email. Handle customer inquiries and address requests to support the sales team.
• Order and Production Management: Enter orders, including purchase order and part numbers and coordinate with production scheduling to provide customers with shipping dates. Ensure accurate and timely processing of factory orders.
• Accounts Receivable: Manage customer payments, process deposits and handle collections. Provide weekly updates on accounts receivable status to the sales team.
• Administrative Support: Oversee office maintenance, manage mail and perform clerical tasks such as filing and scanning documents. Support marketing and sales efforts as needed.
• Database and Social Media Management: Maintain customer databases and mailing lists. Manage and update social media accounts with periodic posts.
• Project and Time Management: Effectively juggle multiple projects in a fast-paced environment. Communicate with all levels of staff and manage time to meet goals.
• Technical Skills: Utilize office equipment and software proficiently, and adhere to company policies and quality objectives.
• Flexibility and Additional Duties: Adjust work schedules as needed and perform other duties with a positive attitude.

Skills, Knowledge and Abilities

• Initiative - Self-starting and motivated to achieve goals.
• Customer Focus – Desires to help or serve the customer and commits to continuous improvement of services.
• Oral and Written Communication – Communicates effectively both verbally and non-verbally in individual or group situations. Effectively expresses thoughts and messages in written format (includes clarity, grammar, spelling, conciseness, etc.).
• Planning and organizing – Establishes a course of action to accomplish a specific goal: prioritizes responsibilities and organizes efforts to ensure the timely completion of daily responsibilities.
• Quality and Work Standards - Demonstrates a willingness to do what it takes (“nothing is beneath me”) to get the job done right.
• Team player - Consistently acts in accordance with the organization’s goals and objectives.
• Exemplify the Triangle Way, Our Core Values: Integrity, Honesty, Hard Work, Collaboration, Continuous Improvement, Care & Support, Customer Service.

Education/Certifications/Experience:

• Associate’s degree or equivalent experience.
• Minimum two years clerical or administrative experience.
• Typing skills with at least 50 WPM.
• Strong working knowledge of Microsoft Office software (Word, Outlook, Excel)
• Knowledge of general office machines and telephone system.
• Ability and willingness to work cooperatively with others.
• High degree of discretion dealing with confidential information.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401k with profit sharing
• Life Insurance (with option to purchase additional)
• Flexible Spending Account
• Health Savings Account
• Paid Time Off
• Professional Development Assistance
• Tuition Reimbursement
• Employee Assistance Program

Triangle Manufacturing is an Equal Opportunity Employer. Apply today to join our successful team!

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Work Location: In person

Salary : $18 - $20