What are the responsibilities and job description for the Operations Specialist position at TriHire Solutions?
We are seeking a highly organized and motivated Operations Specialist to join our San Francisco office. In this role, you will be responsible for a wide range of operational functions, ensuring the smooth and efficient day-to-day operations of the office. You will collaborate with various teams, vendors, and building management to provide exceptional support and maintain a positive and productive work environment.
Key Responsibilities :
- Facilities Management : Oversee and coordinate all aspects of office maintenance, including repairs, equipment installations, and furniture procurement.
- Manage vendor relationships and ensure timely and efficient service delivery.
- Office Services : Manage office supplies inventory, coordinate orders, and fulfill requests.
- Oversee the reception desk, including greeting visitors, managing phone calls, and providing general office support.
- Building Management : Serve as the primary point of contact with building management for all building-related issues.
- Coordinate service requests and address any building-related concerns.
- Records Management : Oversee local records management functions, including offsite storage, retrieval, and secure shredding.
- Technology Support : Provide basic IT support to colleagues in collaboration with the IT department.
- Administrative Support : Assist with budget preparation and tracking.
- Coordinate and maintain the firm's Life Safety and Emergency Evacuation Procedures.
- Handle other administrative tasks as needed.
Qualifications :
