What are the responsibilities and job description for the Paralegal position at Trillium Professional?
Trillium Professional is now seeking a Paralegal for a direct-hire opportunity in Pittsburgh!
Primary Duties and Responsibilities:
-Assist in drafting real estate documents, including deeds, leases, purchase and sale agreements, declarations, easements, and development agreements.
-Help prepare documents related to operating and shell entities, including partnership agreements, shareholder agreements, and membership agreements.
-Manage the archival of historical versions of transaction documents throughout the negotiation and review process.
-Ensure that the correct versions of documents are used and advanced at each step of the transaction process until execution.
-Facilitate the formation of legal entities such as LLCs, corporations, and limited partnerships, ensuring compliance with legal requirements.
-Access and retrieve documents from the recorder and court record offices.
-Manage the filing of documents related to real estate transfers and tax appeals.
-Manage the production and delivery of documents, corporate resolutions and certificates, and other materials necessary to close transactions.
-Coordinate with attorneys, clients, and other stakeholders to gather information and documents.
-Schedule and confirm appointments, manage calendars, and ensure that all parties are informed of upcoming commitments and responsibilities.
-Prepare and distribute correspondence, memos, and forms.
-Manage closing & project checklists.
-Maintain and organize physical and digital files for easy access and retrieval.
-Ensure confidentiality and secure handling of sensitive information.
The ideal candidate must have the following skills for consideration:
-At least 5 years’ experience supporting attorneys in complex transactional real estate.
-Proficiency in title matters, including title abstract and property survey review.
-Paralegal Certificate preferred.
-Strong attention to detail in all work.
-Ability to manage multiple files and to prioritize workloads to meet all deadlines effectively.
-Excellent oral and written communication skills with the ability to interact professionally with all levels of management, staff, and clients.
-Strong research skills and the ability to navigate public record systems.
-Ability to independently solve problems and exercise sound judgment with minimal direction.
-Proficiency in legal software and Microsoft Office Suite.
-Experience with iManage & Prolaw a plus.
