Scheduling Coordinator

ROLE AND RESPONSIBILITIES

• Creates the campus’ four (4) week Master set schedule and posts schedule in accordance with the Scheduling Standards policy.
• Generates all required postings such as BIPA, daily assignment sheets, and monthly
• Manages nursing hours (PPD) and proper staff ratio to
• Monitors overtime closely with the goal of decreasing/eliminating
• Manages Time and Attendance, including Attendance points, buy-backs, SPU’s for cash, and SPU’s for
• Utilizes Smartlinx’s functionality, including posting open shifts, filling open shifts, PTO approval/denial and employee
• Manages, supports, and coordinates employees' PTO requests, holiday rotations, and shift
• Attends daily Stand Up, to discuss scheduling needs and absences.
• Attends campus EEM to discuss scheduling and attendance issues.
• Makes staffing adjustments as needed according to budgetary constraints, census fluctuations, calls-offs, and pre-planned leaves of absence.
• Anticipates staffing needs and takes rapid action to partner with Employee Services with the goal of minimizing open positions.
• Meets each new employee to review their schedule, ask what needs they have and ensure a smooth onboarding experience.
• Assists employees in onboarding with SmartLinx Go and discusses schedules and policies related to scheduling.
• Adheres to scheduling standards, Smartlinx utilization, and best
• Ensure campus has appropriate staffing on-call
• Rounds on each shift to provide review of consistent staffing
• Assists in developing methods for coordination of nursing services with other resident services to ensure the continuity of the residents’ total regimen of care.
• Participates as needed in facility surveys (inspections) made by authorized government agencies as directed by the DHS or the Executive Director.
• Maintains and monitors Mentor and Preceptor
• Assists with tracking PPD’s and required licensure.
• Maintains ordering and stocking of supplies.
• Participates in the Meal Manager
• Maintains ordering and stocking of supplies.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Associate degree in business related field, or equivalent combination of education, training, and experience.
• Minimum two (2) to three (3) years administrative and/or healthcare experience required.
• Exemplary computer skills that include knowledge of the Microsoft Office Suite of products.

PHYSICAL REQUIREMENTS

Sitting, standing, bending, reaching, stretching, stooping, walking, and moving intermittently during working hours. Must be able to lift at least 50lbs. Must be able to maintain verbal and written communication with co-workers, supervisors, residents, family members, visitors, vendors, and all business associates outside of the health campus.

Careers close to home and your heart 

Since our founding in 1997, we’ve been making long-term care better for our residents and more rewarding for our team members. We’re a Fortune Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor’s Top 100 Best Companies to Work. If you’re looking for a place that embraces you for who you are, helps you achieve your full potential, and makes working hard feel less like hard work, then look no further than Trilogy. 

As one of Fortune’s Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor’s Top 100 Best Companies to Work, Trilogy is proud to be an equal opportunity employer committed to helping you reach your full potential and to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.