Title Abstractor

Paralegal/Title Abstractor

Location: Bridgeport, WV 26330

Employment Type: 1099 ICA (Part-Time 30-36 hours per week, with potential for additional hours)

Trilogy Innovations is a forward-thinking technology solutions provider offering innovative services and software development to support government and commercial clients. As part of our NRM Team, we are seeking a meticulous and organized File Clerk & Title Abstractor to support document management, title research, and information processing.

Summary:

The Paralegal/Title Abstractor will play a crucial role in managing and maintaining essential records and documentation while also conducting title research and verification. This position involves scanning, organizing, and tracking critical documents, including revenue checks, deeds, leases, tax tickets, and other sensitive materials. Additionally, the role requires conducting title searches, completing chains of titles, and utilizing ArcGIS to navigate and update base maps.

This position requires a keen eye for detail, strong organizational skills, and the ability to ensure data accuracy and confidentiality. Travel to courthouses in West Virginia, Pennsylvania, Ohio, and surrounding states may be required to conduct title research.

Key Responsibilities:

• Document Management: Scan, digitize, and organize various documents while ensuring image quality and legibility.
• Quality Control: Perform quality control checks on scanned files to confirm completeness and accuracy.
• Records Organization: Maintain a structured document tracking system to facilitate efficient retrieval and storage.
• Title Research: Complete chains of titles, extract Tax Map Parcels (TMP) using farm maps or coal maps, and verify title histories.
• Legal Document Handling: Process, track, and organize incoming client documents, ensuring all sensitive information is handled with utmost confidentiality.
• GIS Utilization: Use ArcGIS to navigate and update base maps as part of the title research process.
• Courthouse Research: Travel to courthouses to access and verify records, using digital courthouse resources, IDX, and physical book rooms.
• Collaboration: Work closely with team members to ensure timely and secure handling of client information.
• Compliance: Follow company policies and procedures regarding document storage, retention, and confidentiality.
  
  

Qualifications and Skills:

• Education: High School Diploma or equivalent (required).
• Experience:
• Minimum of one (1) year of office or clerical experience, preferably in document management, records administration, or a similar field.
• 1-3 years of experience in a Title Abstractor role, including experience with tax deeds.
• At least one (1) year of experience using ArcGIS for navigation and updating base maps.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Basic knowledge of scanning software and document management systems (preferred but not required).
• Familiarity with digital courthouse resources, IDX, and physical book room navigation.
• Attention to Detail: Strong ability to review documents for accuracy, legibility, and completeness.
• Confidentiality & Discretion: Must be able to handle sensitive client information with the highest level of professionalism.
• Organizational Skills: Ability to effectively sort, file, and retrieve documents with minimal supervision.
• Time Management: Ability to meet deadlines and work efficiently in a fast-paced environment.
• Travel Requirement: Must be willing to travel to courthouses in West Virginia, Pennsylvania, Ohio, and surrounding states as needed.