What are the responsibilities and job description for the Office Administrator - Denver Location position at Trinidad Benham?
Job Description
Job Description
Description
The Office Administrator will provide administrative support to ensure the smooth operation of
the office, managing day-to-day activities, and ensuring efficient use of resources.
Required schedule : 7 : 00 AM - 4 : 00 PM
This position is fully on-site.
Key Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Office Management
Oversee office operations, ensuring a productive and organized work environment.
Breakrooms Maintenance : Brew coffee and restock snacks throughout the day. Tidy up the break rooms at the end of the day and during office closures.
Maintain and ensure labor law poster(s) visibility and work with HR department to coordinate updates.
Reception Duties
Greet visitors, answer phone calls, and respond to inquiries in a professional and friendly manner. Direct calls and visitors to appropriate staff members.
Serve as initial point of contact for company notarization needs.
Scheduling
Coordinate schedules, appointments, and meetings for staff members. Ensure accurate and up-to-date records.
Communication
Prepare and distribute correspondence / mail and reports as needed. Ensure effective communication among staff members.
Maintain the directory list updated for all locations.
Create, maintain and post birthday and anniversary lists.
Record Keeping
Maintain accurate and organized records, both physical and digital. Ensure confidentiality and security of sensitive information.
Data Entry
Enter data into computer systems, ensuring accuracy and efficiency. Update records and databases as needed.
Bookkeeping
Manage financial transactions, including invoicing, expenses, and budgeting for the front desk.
Manage and assist with expense reports, as needed.
Supply Management
Order and manage office supplies, equipment, and materials. Ensure cost-effective and efficient use of resources, making sure to obtain the appropriate approvals.
Travel Arrangements
Coordinate travel plans, bookings, and itineraries for staff members. Ensure accurate and timely arrangements.
Event Planning
Assist with planning and coordinating events, meetings, and conferences. Ensure successful and efficient execution.
Serve on the Social Committee to help plan and execute company events and functions.
Mail and Courier Services
Manage incoming and outgoing mail, packages, and courier services. Ensure timely and secure delivery. Twice a week collect postal mail from post office.
Main contact for UPS at the corporate level. File claims, set up new locations, train others on how to use UPS WorldShip.
Customer Service
Provide exceptional customer service to our customers, vendors and employee owners, responding to inquiries and concerns in a professional and friendly manner.
Assist with consumer emails, calls and questions about where to buy our products.
Team Support
Offer administrative support to team members, ensuring efficient use of resources and effective collaboration.
Special Projects
Assist with special projects, including research, data entry, and coordination. Ensure successful execution and delivery.
Continuous Improvement
Identify areas for improvement and implement changes to increase efficiency and productivity. Ensure ongoing learning and development.
Skills, Knowledge and Expertise
Required education and experience
3 years of experience in an administrative role.
High school diploma or equivalent required; post-secondary education in business administration or a related field preferred.
Current certification as a Colorado notary, preferred. Training will be provided to certify candidates that do not have this certification.
Benefits
Employee-owned
Advancement Opportunities
Weekly pay
Insurance coverage that includes medical, dental, vision and life insurance and flexible spending accounts
401(k) with employer match
Paid holidays and competitive vacation / sick pay plans
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