What are the responsibilities and job description for the Payroll Manager position at Trinity College?
Posting Details
Position Information
Title
Payroll Manager
Department
Accounting Office
Regular or Temporary
Regular
Hours Per Week
40
FLSA Determination
Exempt
Weeks Per Year
52
Open Date
03/21/2025
Open Until Filled
Yes
Full or Part Time
Full Time
Position Summary
Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity’s most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.
The Payroll Manager participates in and supervises all College payroll functions including payment of wages to all College employees, and reconciliation, reporting and payment of all payroll taxes. This role works closely with Human Resources, Academic Affairs, and other key departments to process payments, and timely and accurate adjustments to individuals. The Payroll Manager is also responsible for assisting the Assistant Controller in reconciling payroll charges to the general ledger.
Primary responsibilities for the position include:
The Payroll Manager participates in and supervises all College payroll functions including payment of wages to all College employees, and reconciliation, reporting and payment of all payroll taxes. This role works closely with Human Resources, Academic Affairs, and other key departments to process payments, and timely and accurate adjustments to individuals. The Payroll Manager is also responsible for assisting the Assistant Controller in reconciling payroll charges to the general ledger.
Primary responsibilities for the position include:
- Process college payrolls, ensuring all payroll documents are compiled, entered and balanced for monthly exempt, and biweekly non-exempt staff and biweekly student pay cycles.
- Supervise creation and review of payroll registers and other reports, electronic distribution of direct deposit advices.
- Create and send electronic direct deposit and positive pay files.
- Ensure compliance with College policies and procedures, CT and other state, and federal regulations by compiling and analyzing weekly, monthly, quarterly and annual tax reports.
- Initiate all withholding tax reports, files all quarterly wage withholding tax returns. Prepares Department of Labor reporting, Workers Compensation audit reporting and reporting for other organizations and agencies.
- Prepare and review W-2 reporting for all college employees after calendar year end.
- Responsible for Peoplesoft payroll patch and upgrade testing, troubleshooting all payroll software issues encountered, identify cause, and work with IT staff to resolve quickly so that payroll deadlines can be met.
- Create payroll calendar to implement the schedule for all pay cycles, considering holiday and other scheduling requirements.
- Prepare all documentation for payroll selections during fiscal year end and federal grants audit to ensure information is correct, and to avoid potential findings.
- Providing leadership, training and coverage for Payroll Administrator, resolving issues related to departmental misunderstandings or errors in recording of time, non-compliance with reporting requirements, etc.
- Partner with Human Resources to resolve issues with benefits processing that affect payroll output.
- Perform other related duties as assigned and based on departmental need
Qualifications
Required:
- Associate’s Degree with 4 years of payroll experience
- 5 years of payroll managerial experience can be used in lieu of education requirement
- Direct involvement with payroll software systems
- Experience with Microsoft Office
- Strong communication skills
- Time management skills with the ability to prioritize work
- Strong customer service skills
- Ability to review data with a high degree of accuracy
- Ability to uphold a professional code of ethics and maintain confidentiality
Preferred:
- Bachelor’s Degree
- Experience with Oracle Cloud software
- Experience with ADP
Special Instructions to Applicants
All applicants must apply online by submitting their resume, cover letter and three references.
Posting Number
S01023
