What are the responsibilities and job description for the Communications and Office Coordinator position at Trinity Lutheran Church?
Communications and Office Coordinator
Full Time
Exempt
Accountable to Senior Pastor
Job Summary
The Office Administrator will be responsible for the day to day operations of the Trinity Lutheran Church office and assists in preparations for holidays and other large, church events.
Essential Functions
Provide a welcoming, safe, and hospitable environment
Manage and coordinate the shared digital church calendar
Plan and organize congregational communication, including social media
Maintain membership database and church records (baptisms, weddings, funerals)
Communicate prayer requests and other pastoral care needs to the prayer chain and pastoral staff.
Coordinate with Senior Pastor, music director, and other staff to create worship materials
Coordinate worship, funeral, and other event volunteers through management of Sign Up Genius and our membership database
Manages assembly and mailing of monthly newsletter
Nurture and develop relationships of all ages
Manage petty cash and Good Samaritan Fund in cooperation with Senior Pastor
Sort and distribute mail; post outgoing mail
Coordinates with other support staff regarding bill pay, custodial supplies, office supplies and other needs associated with functions listed above.
Other Responsibilities:
Participate in weekly staff meetings and other staff and council retreats.
Be the liaison between TLC and organizations that use our building.
Other duties as assigned by the Senior Pastor
Minimum Qualifications
Level of Schooling Bachelor’s in communications, public relations and/or related field.
Experience Level 3-5 years
Demonstrated experience with Google Suite or equivalent
Demonstrated written and verbal communication skills
Demonstrated computer and technology computer skills
Physical Requirements
Able to communicate via phone
Able to move freely through the office and building
Able to speak in a public forum
Core Competencies:
Mission Ownership: Demonstrates understanding and full support of the mission, vision, values, and beliefs of TLC.
Technical Expertise: Acquires and demonstrates the technical skills required to proficiently execute the essential functions of the job; understands which skills are lacking and seeks to develop those skills; continually works toward the mastery of technical proficiency.
Helping Orientation: demonstrates concern for and attends to the needs of the congregation’s internal and external constituents; projects a sense of empathy and understanding when dealing with members and friends of the congregation; is able and willing to supply answers and resources that others find satisfying.
People/Volunteer Management: Provides direction, gains commitment, facilitates change and achieves results through the efficient, creative, responsible deployment of volunteers; engages people in their areas of giftedness and passion.
Attention to Detail:Consistently attends to the many small pieces which must be assembled into an organized whole: follows up on missing or out of balance items; resolves unanswered questions needed to address a problem; keeps the larger picture in mind while tending to the smallest details.
Informing Others: Provides the information people need to know to do their jobs well; helps people understand the information and knowledge and its relevance to the task at hand; is timely and transparent in the sharing of information.
Compassion and Care: Exudes a natural sense of care for the well-being of others; responds with empathy for the life circumstances of others; communicates a sense of support in his or her very presence; demonstrates appropriate and boundaried expressions of care. Maintains confidentiality.
Personal Resilience: Can effectively cope with change and uncertainty; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; can comfortably handle risk and uncertainty; is flexible.
Effective 04/22/2025
