Upper School Administrative Assistant

Founded in 1959 and named for the Trinity River that flows nearby, Trinity Valley School is an independent, nonsectarian, college-preparatory school. Enrollment includes more than 1,000 students in pre-kindergarten through grade 12 on a 75-acre campus in Fort Worth, Texas. Families choose TVS for its deep commitment to developing curious minds and lifelong learners, as well as for its strong sense of community. TVS provides extraordinary opportunities for students to develop empathy and inclusivity as leaders and to stretch themselves in academics, athletics, visual and performing arts, and signature programs in outdoor experiential education and global education.

Trinity Valley School recruits and retains exemplary faculty whose skill in the classroom is complemented by their positive contributions to other programs and endeavors within the school community. These stellar faculty inspire excellence and actively promote the mission and philosophy of the school by modeling for their students the resiliency, flexibility and persistence that embodies the TVS school motto, Per Aspera ad Astra (Through Difficulty to the Stars!).

Trinity Valley School is committed to attracting and retaining exceptional faculty and staff by offering highly competitive salaries; fully paid employee health, dental, disability, and life insurance; TIAA-CREF 403(b) plan with immediate vesting; vision insurance; flexible spending accounts; ample funding for professional development; tuition reimbursement for coursework toward advanced degrees; and more.

Position Description

Trinity Valley School seeks a full-time Administrative Assistant to join the Upper School faculty beginning in the 2025-2026 school year.

The Upper School at Trinity Valley School

The TVS Upper School celebrates the importance of the high school experience in setting students on the path to lives of purpose and fulfillment in adulthood, and it values all aspects of the breadth and depth of that experience. Students are challenged appropriately in their academic, co-curricular, and social/interpersonal lives, yet supported through the inevitable challenges they face by a professional faculty.

As we define success far more broadly than by college matriculation alone, students are encouraged and empowered to participate widely, deeply, and authentically, with a focus on the development of personal and collaborative skills.

Role and Responsibilities:

The Upper School Administrative Assistant supports the work of the Head of Upper School, and to a lesser extent the Assistant Head of Upper School. This work includes event scheduling, planning, and facilitation, calendaring, and a range of other tasks. The Administrative Assistant answers calls and responds to parents, other school offices, and other constituencies promptly and courteously, and coordinates and a range of divisional written and electronic correspondence. The Administrative Assistant collects, compiles, and reports daily attendance for the Upper School. This individual works closely with the Network Administrator to maintain pertinent academic records.

Additional Responsibilities:

• Serving as a welcoming presence to visitors to the Upper School as well as those who contact the Upper School by phone
• Sorting of incoming mail, and collection and delivery of outgoing intradepartmental mail
• Assisting with the maintenance and upkeep of the Upper School and Upper School Faculty Canvas (learning management and resource platform) pages
• Providing occasional support to Upper School teachers and administrators in arranging for substitute teachers and/or internal coverage for absent teachers
• Assists in the planning, scheduling, and implementation of a variety of Upper School events including assemblies, open houses, special ceremonies, parent/teacher conferences, etc.
• Plays a major role in providing a range of logistical, communication, and support functions for Graduation
• Assists as necessary with compilation and production of a variety of documents and publications such as the course registration guide and certain policy and procedure documents
• Maintain organization and inventory of the teachers' workroom by restocking supplies as needed. Monitor and coordinate maintenance of commercial printers/copiers, including basic troubleshooting and placing service calls when necessary
• Collect and organize monthly credit card receipts from teachers, input transaction details accurately, and compile the necessary reports for the business office on a monthly basis
• Act as a primary point of contact between admin, parents, teachers, and students, facilitating clear and efficient communication to ensure the smooth exchange of information and support

Knowledge, Experience, and Skill Requirements

The ideal candidate:

• Holds a Bachelor's degree.
• Displays excellent communication and time management skills.
• A minimum of two years' of related experience; prior school related experience is a plus.
• Is comfortable and facile with a range of technology tools, and willing and able to learn new ones quickly.
• Actively engage with students, school personnel, and parents.
• Fully supports the four main objectives of the TVS Mission Statement.
• Embraces and advances institutional goals for Equity, Inclusion, and Community.
• Creates and promotes an inclusive atmosphere in which all students feel honored, appreciated, and respected for who they are.
• Nurtures a deep feeling of community through actions and attitudes.
• Balances caring and flexibility while holding students to high expectations.
• Welcomes the role of teacher-scholar by seeking professional learning and growth.
• Exemplifies personal and professional integrity, maintains confidentiality of all sensitive information.
• Works collaboratively and communicates effectively.

Application Requirements

Candidates should complete an online application for employment and attach a cover letter and rsum by visiting Trinity Valley School Career Opportunities. Applicants will receive an email confirming receipt of their application.

Trinity Valley School is an equal-opportunity employer. It is our policy to provide equal opportunity in all aspects of employment practices. Trinity Valley School does not discriminate against any qualified employee or applicant for employment due to race, color, religion, sex, sexual orientation, national origin, age, mental or physical disability, veteran status, or any other legally protected category under federal, state, or local laws.