What are the responsibilities and job description for the Office Manager position at Trinity Youth Services?
We are looking for a qualified Office Manager to join our residential team. As the Office Manager, you will perform a variety of clerical duties including:
- Accurately type reports, letters, memos and other documents as needed.
- Be responsible for petty cash fund.
- Keep binders containing Agency forms up-dated and categorized.
- Keep accurate records of all reports sent to outside agencies. Assist nurse in tracking and receiving medical billings.
- Coordinate all office needs for special youth programs, and grant-funded programs.
- Be responsible for ensuring that all payroll data is collected, calculated, and submitted to mission office as required.
- Be responsible for all personnel related issues (onboarding, insurance, change of status forms, maintaining personnel records, confidential memo’s).
- Handle all on ground Worker’s Compensation claims ensuring accurate documentation has been filled out and proper procedures followed.
- Drive a vehicle when necessary.
Skills/Requirements:
- High school diploma or GED at a minimum, in addition to one or more of the following: Bachelor’s Degree in the Social Sciences or Child Development, Previous experience as an employee or volunteer at a group home, STRTP, or substance abuse treatment program for at least one year; “Lived” experience in the child welfare, mental health, juvenile justice, or developmental disabilities system as a consumer or caregiver; Minimum of one hundred (100) hours of relevant experience working with youth as a mentor, athletic coach, teacher, vocational coach, tutor or counselor.
- A minimum of one-year clerical experience.
- Must be proficient in the use of computers, including Email, Microsoft Word and Excel and be able to accurately type 40 words per minute.
- Detail oriented and demonstrated ability to multi-task and set priorities.
- Experience working in a facility/program similar to Trinity or one with the counseling, education, or recreation of youth is preferred.
- Must be 21 years of age or older and able to pass a physical examination; drug clearance; criminal background check and Child Abuse Index check.
- Must possess a valid California driver’s license with clean DMV history and the ability to safely operate a motor vehicle and be insurable by Trinity’s insurance carrier.
- Should have an interest in working directly with youth in accordance with the general requirements as established in the California Administrative Code, Title 22.
- Must communicate clearly and concisely, both orally and in writing in English.
- Writing, verbal skills, and the ability to compose quality reports and other necessary correspondence are essential.
- Bilingual is a plus.
Pay rate: $19.50 per hour.
Schedule: Monday - Friday from 8:00AM - 4:30PM.
Why work for Trinity Youth Services?
In addition to providing employees with the opportunity to make a positive, significant, lasting difference in the lives of children and families in a supportive setting, Trinity also offers the following:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Employer-Paid Life Insurance
- Education Reimbursement
- Paid Vacation
- Sick Time & Medical Leave
- Retirement Plans
- Career Advancement Opportunities
About Trinity Youth Services
Since 1966, Trinity has been a premier provider of children’s programs and services in California, specializing in Short-Term residential Therapeutic Programs (STRTP), mental health services, foster care, Intensive Services Foster Care (ISFC) and adoption. Since its inception, Trinity has helped more than 65,000 children and youth.
Trinity seeks team members with a genuine commitment to the empowerment of at-risk children and their families, and a willingness to work in a demanding, fast-paced environment, which requires dedication and a desire to have a positive impact on the lives of children who have experienced trauma. We believe that training and career development are keys to employee retention and satisfaction, and we prefer to promote from within.
Our Values
We value safety, well-being, and permanency for children and youth.
We value embracing research, best practices and proven approaches that help children and youth.
We value staff and are committed to providing them with the knowledge, skills, and tools to be successful.
We value the ability to adapt and change as the needs of our stakeholders adapt and change.
We value open, honest and transparent governance and management practices.
For more information about Trinity Youth Services, please visit our website at www.trinityys.org.
Covid-19 Vaccine Requirement
As of October 15, 2021, Trinity Youth Services has required the COVID-19 vaccine for all employees, excluding those with an approved medical or religious exemption, as a condition of employment to help ensure the safety of all employees and youth and families served.
Job Type: Full-time
Pay: $19.50 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
Education:
- High school or equivalent (Preferred)
Experience:
- Office management: 1 year (Preferred)
- Clerical: 2 years (Preferred)
- on boarding: 1 year (Preferred)
- Workers' compensation: 1 year (Preferred)
- Childcare: 1 year (Preferred)
License/Certification:
- Driver's License (Preferred)
Work Location: In person
Salary : $20