What are the responsibilities and job description for the Administrative Assistant/Executive Assistant | Contract | Irvine, CA position at Trinus?
Summary: The primary responsibility of the Administrative Assistant/Executive Assistant is to provide high-level administrative support by conducting research, handling information requests, and performing various clerical tasks. This role acts as a communication and information manager within the office, ensuring smooth operations and efficient workflow.
The work schedule is 8:30 AM 5 PM, four days onsite per week, with potential overtime near the Global Strategy Summit in March, and possible travel to Oceanside for two days.
Job Responsibilities:
- Oversee general office duties, including ordering supplies, maintaining records, and performing basic bookkeeping.
- Review and approve invoices, reports, memos, letters, financial statements, and other documents.
- Analyze and prioritize incoming memos, submissions, and reports to ensure proper distribution and response.
- Prepare meeting agendas and coordinate logistics for committee, board, and other key meetings.
- Make travel arrangements and handle planning for meetings and events, ensuring seamless execution.
- Assist with the preparation and organization of the Global Strategy Summit and other corporate events.
Required Skills:
- Strong verbal and written communication skills, multi-tasking, and customer service abilities.
- Exceptional organizational skills, with a focus on maintaining confidentiality and managing sensitive information.
- Event planning and leadership abilities, with experience in mentoring and providing constructive feedback.
- Proficiency in Microsoft Word, Excel, PowerPoint, and familiarity with COUPA or contracting software.
Education & Experience:
- High school diploma or GED required.
- 8-10 years of experience, particularly in an executive assistant role.
- Previous experience supporting executives, with a focus on contracting, calendar management, travel planning, and budgeting.
Trinus Corporation, a leading provider of technology solutions and services with over 25 years of experience, is a certified WBE/MBE/SBE/SDB firm accredited by WBENC, NMSDC, and SBA.
Our mission is to shape the future of work by aligning the right mix of people, process, technology, and innovation to efficiently meet our clients' business objectives.
At Trinus, we understand that finding the right opportunity is pivotal in your career journey. Our staffing services go beyond mere placements; they are about matching your skills and aspirations with the perfect fit.
To learn more about us, please visit our website www.trinus.com
Salary : $19 - $26
