Hospitality Coordinator

Hospitality Coordinator 

Large U.S. Multinational Corporation

HOURS: 8 pm – 4 am, Tuesday - Saturday

LOCATION: Chicago, IL

COMPENSATION: Base salary to $84K, Paid Overtime, Bonus; Excellent Medical, Dental and Vision Coverage; Gym Membership; Paid Time Off; 401K; Life and AD&D Insurance; Savings Accounts and more!

SUMMARY: The Administrative/Hospitality Coordinator will serve as the first point of contact for clients; greet and direct visitors; answer calls; and provide event/hospitality support as needed.

KEY RESPONSIBILITIES: 

• Provide superior customer service
• Meet and greet visitors entering the Firm and direct them to the scheduled conference room
• Screen and direct calls to appropriate parties
• Take accurate telephone messages and deliver messages promptly via email, voicemail or as directed
• Maintain records of arrivals and, departures
• Provide catering assistance for events and meetings
• Schedule conference room reservations, and changes as necessary, including special requests to catering, Audio Visual, and any office services staff,
• Maintain knowledge of firm-wide meetings and events to properly direct attendees
• Assist with corporate cars and travel reservations.
• Update telephone directories and employee contact information
• Perform conference room checks prior to scheduled meetings
• Always maintain a polished appearance of the Reception area

REQUIREMENTS: 

• 3 years of reception/guest services/administrative assistance experience in a major corporation, law firm, investment bank or professional services firm
• Strong Customer Service Skills
• Ability to read and understand information presented in written form
• Familiarity with standard office equipment, including copy machines, facsimile machines, computers and scanners
• Knowledge of computer-based multi-line telephone systems
• Ability to arrange materials in a pattern of numbers, letters or words
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)