Warehouse Shipping and Receiving Lead

About Us

We are a dynamic and fast-growing Contract Manufacturing Organization (CMO) based in Tampa, Florida, specializing in skincare, haircare, wellness, and OTC (Over-the-Counter) products. With a commitment to quality and innovation, we partner with leading brands to bring their visions to life. We are seeking a highly motivated and detail-oriented Warehouse and Receiving Lead to join our team and ensure the smooth operation of our warehouse and receiving functions.

This is a fast-paced, hands-on role that requires a proactive mindset, a strong work ethic, and a collaborative attitude. We value team members who are adaptable and understand that sometimes "different hats are worn" to meet the needs of the business. If you're not ready to roll up your sleeves, contribute as part of a team, and bring your best every day, this role may not be the right fit.

Key Responsibilities

Receiving and Inspection:

• Oversee the receiving process, including inspection and verification of incoming materials, ingredients, and packaging components.
• Ensure all received items match purchase orders (POs) and adhere to quality and regulatory standards.
• Document discrepancies, damages, or shortages and coordinate with purchasing or suppliers to resolve issues.
• Organize and label received items appropriately in designated storage areas.

Warehouse Operations:

• Ensure the warehouse remains clean, organized, and compliant with safety standards.
• Manage inventory control processes, including accurate stock counts and proper rotation of materials (e.g., FIFO).
• Maintain and oversee storage of hazardous or regulated materials in accordance with applicable safety and compliance requirements.
• Operate forklifts and other warehouse equipment safely and efficiently.
• Monitor and maintain inventory accuracy through routine cycle counts and reconciliation of variances.
• Coordinate material transfers to production areas in line with manufacturing schedules.

Shipping and Fulfillment:

• Oversee the picking, packing, and shipping of finished goods to ensure accuracy and on-time delivery.
• Work closely with logistics providers to schedule shipments and troubleshoot any delivery issues.
• Verify outbound shipments against orders, ensuring they meet customer specifications and quality standards.

Documentation and ERP Utilization:

• Utilize the company’s ERP system to track inventory, log transactions, and generate accurate reports.
• Maintain proper documentation of receipts, shipments, inventory movements, and returns.
• Prepare reports on inventory levels, material usage, and warehouse performance for management review.

Team Leadership:

• Be a lead in the warehouse to ensure tasks are completed accurately and efficiently.
• Provide training and mentorship on warehouse procedures, equipment operation, and safety standards.
• Foster a positive and team-oriented work environment.

Other Essential Functions:

• Proactively identify and address operational challenges to maintain smooth warehouse and receiving functions.
• Collaborate with production, quality, and procurement teams to ensure materials are readily available and meet project timelines.
• Perform routine maintenance checks on warehouse equipment and coordinate necessary repairs or servicing.
• Ensure compliance with OSHA, FDA, and other regulatory standards, including proper storage of materials and workplace safety.
• Stay informed of industry compliance requirements regarding raw materials and ensure all incoming and stored materials meet applicable regulatory and quality standards.

"Wearing Different Hats":

• Be prepared to take on additional responsibilities outside the standard job description as business needs arise. This may include assisting in production, quality inspections, or other cross-functional tasks to ensure smooth operations and meet tight deadlines.

Qualifications

Education and Experience:

• High school diploma or equivalent required.
• 3 years of experience in warehouse or receiving operations, preferably within a CMO or manufacturing environment.
• Previous leadership or supervisory experience preferred.
• Experience or knowledge of lean manufacturing principles is highly preferred.

Skills and Certifications:

• Forklift certified with demonstrated safe operating skills.
• Familiarity with ERP systems (e.g., SAP, NetSuite, or similar) and proficiency with basic computer applications (e.g., Excel, Word).
• Strong attention to detail and accuracy in all aspects of work.
• Excellent organizational and time-management skills to prioritize multiple tasks effectively.
• Strong verbal and written communication skills.
• Knowledge of industry compliance requirements related to raw materials, storage, and handling, especially for regulated industries like skincare, haircare, wellness, and OTC.

Physical Requirements:

• Ability to lift, carry, and move up to 40 pounds consistently.
• Full mobility, including walking, bending, reaching, and standing for extended periods.
• Comfortable working in a warehouse environment, which may include exposure to varying temperatures and conditions.

Other Requirements:

• Knowledge of warehouse safety standards and compliance regulations.
• Familiarity with raw materials and packaging components for skincare, haircare, wellness, and OTC products is a plus.
• Commitment to maintaining a safe, efficient, and team-oriented work environment.

Who We're Looking For

We value team players who are dependable, proactive, and take pride in their work. This is not a position for those who prefer to take shortcuts or avoid contributing to the team’s success. If you’re not ready to bring your best effort, collaborate effectively, and take accountability, this is not the role for you.

Why Join Us?

• Opportunity to grow with a leading CMO in the beauty and wellness space.
• Collaborative and supportive work environment.
• Competitive salary and benefits package, including [insert any applicable benefits, e.g., health insurance, PTO, etc..

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person