Office Administrator

Truck & Trailer Specialties, Inc., has an opening for a Full Time Office Administrator in our Dutton location.  Municipal and commercial snow and ice vehicles are our specialty.

Position Overview: Responsible for front office administrative tasks. 

With your administrative experience, you will know what it takes to ensure an office is running smoothly. Your enthusiasm for your work will set you apart.

We place high value on integrity, work ethic, team player attitude, and innovation.

The hours are Monday-Friday 8am-5pm, with overtime available.

Our benefits include:

· Employer paid health insurance plan for yourself and eligible family

· Dental, Vision, Life, Disability insurances

· 3% of your income to your 401(k) account, regardless of employee contribution level

· Two bonuses per year, up to 5% of your annual earnings each time

· Paid time off & six paid holidays per year

Essential Job Functions: 

• Answer incoming calls, screen and direct calls accordingly 
• Receive guests and customers, referring these to the appropriate person as needed 
• Operate office machines, secure service when required 
• Prepare outgoing and incoming mail and the shipping of packages 
• Check and update time clock records daily 
• Maintain office supply inventory 
• Perform bookkeeping related to purchase orders, parts orders, receiving, invoicing, reports 
• Process credit card payments and reconcile credit card statements 
• Assist sales with management of project files including setup, equipment order confirmations, shop barcodes and others
• Perform filing tasks and spreadsheet management as directed 
• Assist HR Manager with processes and administrative tasks 
• Maintain a tidy reception area, front office and copy room 
• Give support to managers and office whenever possible 

Education/Certification/Licenses:  

• High School diploma or equivalent  

Experience and Skills: 

• Minimum 1 year experience in front office setting 
• Ability to work alone with minimal or no supervision 
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work
• Working knowledge of company software and procedures 
• Great attitude and desire to work with others 
• Good communication skills, written and oral 
• Attention to detail and good organization skills 

Physical Demands: (representative but not exhaustive) 

• Manual and Finger dexterity 
• Heavy lifting: 30 pounds or more would not be unusual 
• Twisting, bending, reaching, and stretching 
• Long periods of standing 
• Long hours  
• Shop noise and dust 
• Exposure to moving mechanical parts and vehicles 
• Exposure to hot and cold temperatures