Construction Bookkeeper

Mission and Values
True Bearing Built’s mission is to raise the bar for residential construction in NW Washington by offering a thoughtful approach that emphasizes local relationships, dedication to craft, sustainable practices, and a rewarding culture.

Company Culture
We maintain our true bearing on the pursuit of excellence, propelling ourselves to achieve high standards in all we do. Guided by high expectations and quality standards, we work together to reach our goals, ensuring no one is ever left behind. Our crew is strengthened by the unique skills and perspectives we bring with us from our diverse backgrounds, and every crew member plays an integral role in fostering safety, maintaining quality, and boosting morale. True Bearing Built workplaces stand out as productive, efficient, clean, and organized; our workplaces reflect our commitment to creating an environment where every crew member contributes to, and benefits from, our shared success.

Position Summary
The Time and Materials (T&M) Construction Bookkeeper is responsible for ensuring the accurate tracking, allocation, and billing of labor, material, and equipment costs for construction projects. This role requires a detail-oriented professional with expertise in construction accounting and job costing. The Bookkeeper will collaborate closely with project managers, vendors, and clients to maintain precise financial records and ensure that all costs are managed in accordance with contract terms.

KEY RESPONSIBILITES

Accounting and Bookkeeping

• Maintain and reconcile general ledger accounts, accounts payable (AP) and accounts receivable (AR).
• Process invoices and prepare payments for subcontractors, suppliers and vendors on a weekly schedule.
• Reconcile multiple credit cards and commercial accounts on a weekly schedule.
• Ensure compliance with monthly tax regulations, DOR payments, business and excise taxes, and payroll taxes.

Time and Materials Tracking

• Track and allocate labor, materials and equipment costs to specific projects.
• Ensure proper mark-up and overhead costs are applied to the T & M contracts.
• Prepare and submit detailed T&M invoices to Project Managers for issuance to clients.

Job Costing and Reporting

• Maintain accurate job cost reports, tracking budgets versus actual costs.
• Generate weekly/monthly financial reports for management and project teams.
• Assist in forecasting and financial planning by providing cost breakdowns.
• Work with Project Managers to ensure accurate cost tracking and billing.
• Meet monthly with Owner/GM to review PNL, balance sheet and yearly totals.

Administrative & Compliance

• Maintain organized and detailed financial records for audits and tax preparation.
• Ensure compliance with contract terms, lien releases, and retainage tracking.
• Assist in payroll processing, including certified payroll reporting if required.
• Collaborate with CPA and external auditors as needed.

QUALIFICATIONS

• Experience: Minimum 5 years of bookkeeping/accounting experience, preferably in construction.
• Education: Associate or bachelor’s degree in accounting, finance, or a related field. (preferred)
• Software Proficiency: Quickbooks online and desktop accounting. Experience with Procore is a must.

KEY SKILLS

• Strong understanding of time and materials billing methods.
• Proficiency in job costing, invoicing, and financial reporting.
• Attention to detail and high level of accuracy.
• Excellent communication and organizational skills
• Ability to multitask and work in a fast-paced environment.

BENEFITS

• Competitive salary based on experience.
• Health, dental, and vision insurance
• Paid time off (PTO) and holidays.
• Career development and growth opportunities.

WORKING CONDITIONS

• This role can be in-person, remote or hybrid of the two.

RELATIONSHIPS

• The bookkeeper will report directly to the Owner and General Manager.
• The bookkeeper will work closely with the Project Managers on a regular basis.

PERFORMANCE REVIEWS
A review will be held at 30 days after the first date of hire and yearly thereafter.

SCHEDULE AND PAY

• Full-time, salary, 40 hrs/wk. Salaried position.
• Office employees work Monday – Friday 8:00am – 4:30pm
• Pay range, health insurance, paid time off (PTO), sick pay, and other benefits are listed in the Benefits Package.

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Burlington, WA 98233

Salary : $70,000 - $80,000