Accounts Payable Supervisor

Summary

This is a full-time position that is responsible for overseeing accounting duties primarily related to accounts payable within a shared services environment.  This shared service environment could include more than 12 operating entities and several smaller entities.  This position will be the point person for accounts payable across all of True companies. Direct supervision of subordinates is a key aspect, including assessing training needs and ensuring the quality of work output meets company work standards. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation.

Responsibilities

• Supervise accounts payable functions, providing guidance and support as needed.
• Understand information management systems with ability to partner with technology to increase accuracy, efficiency and timeliness.
• Must keep apprised of current developments in accounts payable and accounts payable automation opportunities.
• Ensure all processes are properly documented; ensure all processes contain the necessary internal controls, and ensure all processes are followed.
• Perform periodic process evaluations, including process mapping, to evaluate processes for consistency and efficiency.
• Expected to continue to improve accounts payable processes and demonstrate annual improvements in overall processing.
• Manage data entry into accounting systems, with a focus on accuracy, efficiency and timeliness.
• Assign appropriate general ledger account codes to invoices and bills.
• Validate data against system reports.
• Maintain accurate and organized records of accounts payable transactions, including invoices, payment confirmations, and correspondence with vendors.
• Manage the issuance of invoices to customers, including the accurate calculation of amounts owed, application of discounts or credits, and adherence to contractual terms.
• Collaborate with internal departments such as purchasing, receiving, and finance to facilitate smooth processing of invoices and payments.
• Collaborate with operations, vendors and/or customers to resolve any accounting-related issues to ensure customer satisfaction.
• Prepare and review sales tax reports, ensuring compliance with regulatory requirements.
• Prepare and review accruals for expenses incurred but not yet invoiced, as well as prepayments made for future services or goods.
• Perform account reconciliations to general ledger accounts and vendor statements.
• Prepare and review journal entries for adjustments to accounts.
• Assist in generating reports related to accounts payable including aging reports, cash flow projections, and analysis of payment trends.  
• Participate actively in monthly, quarterly and annual close processes, including preparation of 1099s.
• This position is responsible for the direct supervision of personnel employed to assist with accomplishing the above. The number of personnel varies from time to time depending on the relative level of activity within the department.
• Perform related duties as assigned.

Qualifications

• A bachelor’s degree in accounting with a minimum of three (3) years of experience including two (2) years of supervisory experience; or an equivalent combination of education and/or experience may be considered.
• Ability to read basic professional documents (invoices, various financial statements, emails), as well as the ability to correspond in an informative professional manner. 
• Oil and gas industry experience, preferred.
• Knowledge of Oracle software, preferred.
• Ability to master various in-house software applications is essential
• English language fluency, verbal and written.
• Acceptable results of a pre-employment background check and drug/alcohol test.

Benefits

This is a full-time position with a competitive wage, 100% funded profit sharing plan, vacation, paid sick leave, voluntary life insurance, basic life insurance, identity theft protection benefit, family health plan, dental insurance, vision insurance, short term disability, tuition reimbursement, 401(k) - Roth and Traditional with employer match and incentives.

True Oil LLC is an Equal Opportunity Employer - Vets, Disability

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