What are the responsibilities and job description for the Facilities Receptionist position at True Oil LLC?
This is a full-time position that is responsible for managing the front desk, ensuring a positive first impression for visitors and callers, while also overseeing the efficient operation of office facilities. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive approach to problem-solving. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation.
Brick and Bond is an Equal Opportunity Employer - Vets, Disability.
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- Greet and assist visitors with a warm and professional demeanor.
- Answer and direct incoming phone calls to the appropriate personnel.
- Manage and coordinate incoming and outgoing mail and packages.
- Maintain a clean and organized reception area.
- Register and guide visitors through the check-in process.
- Notify employees of visitor arrivals and ensure a smooth onboarding experience.
- Coordinate with various departments to schedule appointments and meetings.
- Keep track of staff movements and update internal directories accordingly.
- Schedule and manage conference room bookings.
- Coordinate with various departments to schedule appointments and meetings.
- Update internal directories accordingly.
- Manages facility maintenance software, updating and monitoring service requests as needed.
- Assists with scheduling and event logistics for conference rooms and other venues, providing support as needed.
- Coordinates special events, including food truck visits and other events as requested.
- Assists with the activation of employee key cards, following all company guidelines and procedures.
- Coordinates with facility related vendors, ensuring regular schedules are maintained and goods are delivered appropriately (i.e. Vending Machines, First Aid Kits, Custodial Supplies and Rugs, etc.).
- Monitor expenditures and identify cost-saving opportunities.
- Works with other departments daily and will participate in cross training with those departments.
- Other duties as assigned.
- High School Diploma.
- One (1) to three (3) years of experience in an office support function; or an equivalent combination of education and/or experience may be considered.
- Ability to communicate clearly and concisely, both verbally and in writing.
- Ability to handle sensitive and confidential information with professionalism and integrity.
- Strong attention to detail and the ability to manage time effectively.
- Strong written and verbal communication skills.
- English language fluency, verbal and written.
- Acceptable results of a pre-employment background check and drug/alcohol test.
Brick and Bond is an Equal Opportunity Employer - Vets, Disability.
#indoffice
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