HR Administrative Assistant

Summary

This is a full-time position that is responsible for managing schedules, coordinating communications, organizing HR-related documentation, and assisting with the execution of HR projects and initiatives.

Responsibilities

• Manage the CHRO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Secondarily, provide administrative support to other Human Resources employees, as needed.
• Prepare and organize materials for meetings, presentations, and reports.
• Screen and prioritize emails, calls, and correspondence.
• Support HR projects, including policy updates, benefits administration, and employee engagement initiatives.
• Track project timelines, deliverables, and progress, providing regular updates to the CHRO.
• Handle sensitive employee information with the utmost discretion and ensure compliance with all applicable laws and company policies.
• Support the CHRO in preparing confidential reports and documents.
• Route incoming and outgoing mail; answer telephone and give information to callers, transfer calls to appropriate parties, or take messages for the entire Human Resources Department.
• Establish and maintain records and files of correspondence, reports, etc.
• Communicate effectively with customers, co-workers, management, and other individuals inside and outside the company, exhibit a professional and courteous manner in dealing with others, and work to maintain constructive working relationships.

Qualifications

• A high school diploma or equivalent education with three or more (3 ) years of experience in an administrative support role, preferably in HR or executive-level support.
• Applies excellent customer service and telephone etiquette when handling incoming and outgoing calls.
• Strong verbal and written communications skills.
• Ability to effectively present information and respond to questions from groups of managers and employees.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Ability to handle sensitive data and maintain confidentiality of sensitive information at all times.
• English language fluency, verbal and written.
• Acceptable results of a pre-employment background check and drug/alcohol test.

Benefits

This is a full-time position with a competitive wage, 100% funded profit sharing plan, vacation, paid sick leave, life insurance, identity theft protection benefit, family health plan, dental insurance, vision insurance, short term disability, tuition reimbursement, 401(k) - Roth and Traditional with employer match and incentives.

True Oil LLC is an Equal Opportunity Employer - Vets, Disability 

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