Safety Coordinator

About Us  

Truebeck Construction is an industry-leading General Contractor serving Fortune 100 companies throughout the West Coast. Founded in the Bay Area, Truebeck has grown to four offices in California and Oregon. With annual revenue exceeding $1B, Truebeck is one of the top General Contractors in each of the markets we serve. Truebeck provides best-in-class services and builds award-winning projects in the commercial, healthcare, life science, mission critical, education, multi-family, and interiors sectors. Truebeck has developed an impressive portfolio of projects—for prominent companies like Apple, Bloomberg, Meta, Uber, Genentech, and Gilead—and has a long history of consistent growth and profitability.

Our Culture

At Truebeck, a core value is: business and life are all about people. In the office and on the job site, we put people first. Truebeck is consistently ranked as one of the Best Places to Work by local Business Journals, and year after year, we win Excellence in Safety Awards. Our culture is caring, and you’ll see this shine through in employee benefits and opportunities for growth and advancement. We also give back to our community in meaningful ways, and you’ll feel proud to work for a firm that has received the highest recognition as a Top Corporate Philanthropist.

ESSENTIAL DUTIES AND RESPONSIBILITIES

SAFETY EVENT MANAGEMENT

• Coordinate monthly safety breakfasts (own calendar invites, ensure venue set up, invoicing, track attendance)
• Coordinate activities such as trainings, safety meetings, and special safety events. 
• Facilitate safety staff meetings by coordinating conference rooms and recording/distributing meeting minutes as necessary.
• Assist technical administrative support for safety auditing systems (Safety Stratus).
• Assist with providing materials to support internal training events. 
• Support safety incentive program (review eligibility, connect with marketing to order swag, coordinate distribution).
• Safety Week Coordination/Planning - Work with safety team and project teams to organize safety week events. 

CLAIMS MANAGEMENT

• Promptly file workers compensation claims with the carrier. 
• Promptly file auto and general liability claims with the broker. 
• Assist General Counsel or CFO as needed on any other property, EPL, cyber and/or other claims made to insurance.
• Maintain a tracking log of workers compensation cases in progress. 
• Maintain a tracking log of all other insurance claims as needed. 
• Hold regular status meeting with Safety Director. 
• Update and keep workers compensation files organized. 
• Take notes at quarterly claims meetings. 
• Collaborate with external workers compensation claims resources. 
• Maintain incident rate calculations. 
• Safety Week Coordination/Planning - Work with safety team and project teams to organize safety week events. 

DATA MANAGEMENT & COMPLIANCE

• Manage/Track all reported incidents and compile for Safety Department.
• Assist with providing safety and training data to Safety Department, Leadership or other functional departments upon request.
• Compile and distribute variety of reports for Safety Department use. 
• Obtain, file, log and distribute OSHA and other compliance related information when required. 
• Assist with new safety team member onboarding as needed. 
• AGCR Benchmark Reporting (Quarterly)
• Publish required labor law posters. 
• Respond to safety award surveys. 
• Assist with organization of safety policies, procedures and best management practices. 
• Assist with assigning and tracking required safety training for Truebeck employees. 
• Serve as liaison with online learning management system vendor and external in person training vendors. 
• Distribute, coordinate, and track all required safety related paperwork, including OSHA Form 300. 
• Collect, review, and communicate all claims and accident reports in a timely manner. 
• Maintain OSHA log for citations received and final decisions. 
• Maintain incident rate calculations. 
• Maintain a minimal PPE inventory for new salary personnel. 

ADMINISTRATIVE SUPPORT

• Edit and format documents, spreadsheets, and PowerPoint. 
• Create fillable forms in PDF. 
• Assist with meeting scheduling upon request 
• Manage and code invoices in accounting systems. 
• Manage and update training content and on occasion deliver to new exempt personnel. 
• Any other task or duty as assigned or required. 

SKILLS AND SPECIFICATIONS

• Must be flexible and able to respond effectively to ever changing demands in a dynamic environment. 
• Good written and verbal communication, strong organizational and time management skills. 
• Must possess a sense of awareness, timeliness, urgency and have a very strong attention to detail. 
• Strong analytical, problem solving, and customer service skills. 
• Able to work independently, take initiative, set priorities, and see projects through to completion. 
• Able to handle sensitive / confidential information with discretion. 
• Must be able to prioritize and meet deadlines as well as communicate with management regarding progress of tasks.

KNOWLEDGE, EDUCATION, AND EXPERIENCE

• Associate degree in Business or equivalent combination of education and work experience. 
• 3-5 years of experience working as an office assistant or equivalent experience working in an office environment. 
• Strong working knowledge of Word, Excel, and PowerPoint. 
• Experience creating fillable forms in PDF format. 
• Experience working in the construction industry desired. 
• Experience with TimberScan and Cloud-based servers desired. 
• Advanced computer literacy, including strong experience in Microsoft Office Suite. 

Range of base pay is $31-$38/hr. 

Truebeck Construction is an equal opportunity employer. We celebrate differences and are committed to creating a diverse and inclusive environment for all employees.

Physical Demands and Work Environment

The incumbent is required to work most days at the main office and typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the workday. The employee is regularly required to be in a stationary position, communicate, or convey; frequently required to operate or position, and to be in a stationary position, move, reach, bend or transport up to 20 pounds.

Salary : $31 - $38