What are the responsibilities and job description for the Assistant Registrar position at Truman State University?
Posting Details
Position Information
Position Title
Assistant Registrar
Job Responsibilities
The Registrar’s Office supports Truman State University’s past, current, and future students by providing dependable, friendly, and efficient service in the areas of registration, records, and evaluation. We protect the integrity of the University through fair and consistent application of the academic rules and regulations established by the faculty, administration, state, and federal government.
RESPONSIBILITIES
- Serve as the point person for office communications to students and faculty including mandatory notifications.
- Monitoring the office email account as well as performing necessary daily communications resulting from daily tasks.
- Responsible for daily cyclical processes and operations including but not limited to grade changes, AP/CLEP score processing, Incomplete Agreement processing, Lawful Presence, Address Verification, and grade and early progress reporting.
- Responsible for NCAA compliance/eligibility checking.
- Responsible for error checking related to degree/program mismatches, same course but with multiple enrollments, and invalid advisor assignments.
- Assist with VA certifications.
- Assist with graduation application processing and commencements.
- Assist with reviewing and updating Registrar website, forms, and other mediums.
- Complies with and adheres to Family Educational Rights and Privacy Act when communicating with the University.
- Provide customer service to students, faculty, and staff.
- Serve as backup to the Registration and Records Coordinator.
- Assist fellow Registrar staff as necessary.
- Other duties as assigned.
Truman offers an attractive benefits package including: paid sick and vacation time; paid holidays; medical, dental, vision, life and disability insurance; and retirement plan. Paid parental leave and tuition discount are available for eligible employees after one year. For more information, visit https://hr.truman.edu/benefits/.
Required Qualifications
- Bachelor’s degree or 5 years of higher education work experience.
- General knowledge of higher education.
- Proficiency with word processing, spreadsheet, and email software.
- Effective interpersonal, written, and oral communication skills.
- Ability to problem solve.
- Evidence of leadership, organizational, and critical thinking skills.
- History of dependability, reliability, accuracy, and attention to detail.
- Ability to handle multiple tasks with frequent interruptions.
- Ability to work independently with minimal supervision and as part of a team.
- Ability to maintain confidentiality of records.
Preferred Qualifications
- Five or more years of experience with college and registrar-related processes.
- Experience working with student information systems such as Ellucian Banner.
- Experience working with Ellucian Degree Works.
- Experience with or using veteran benefits.
- Experience with NCAA eligibility requirements.
- Experience with FERPA.
- Proficient in the use of Microsoft Office Suite.
- Demonstrated attention to detail.
- Experience with updating website content.
Posting Detail Information
Posting Number
S217P
Open Date
03/18/2025
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Applications must be submitted electronically at http://employment.truman.edu/. For assistance with submitting an application, please contact Human Resources at 660-785-4031 or hrstaff@truman.edu. Final candidates will be expected to undergo and successfully pass a background check.
Review of applications will begin March 25, 2025 and continue until the position is filled.
Review of applications will begin March 25, 2025 and continue until the position is filled.
Salary
The salary for this position ranges from $40,000-42,000 annually commensurate with qualifications and experience.
Non Discrimination Statement
Truman State University is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, Truman State does not discriminate on the basis of age, color, disability, national origin, race, religion, sex (including pregnancy), sexual orientation, or protected veteran status in its program or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Institutional Compliance Officer, 660-785-4354, and titleix@truman.edu.
Truman State is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact Human Resources, McClain Hall 101, 100 E. Normal, Kirksville, MO 63501, 660-785-4031 or hrstaff@truman.edu.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed To Apply
Required Documents
Optional Documents
- Resume
- Cover Letter
- Undergraduate Transcripts
- Additional Undergraduate Transcripts
- Other Documents
Salary : $40,000 - $42,000
