Operations Coordinator

Who We Are

Our mission is to enhance, inspire and grow. We enhance the lives of people by creating inspiring living environments. With over 30 years of experience, we’re no strangers to the homebuilding industry. We are a multi-disciplinary development company with neighborhoods in Northern, Central and Southern California, and Colorado! Since our beginning, we have always strived to set ourselves apart from other builders. We do this by looking ahead. We make sure that the products we are providing are the best for our homebuyers; that they fit into life today and in the future; that the surroundings are inviting and purposeful. When we build our Trumark homes, it is because they achieve every one of these criteria.

Overview

This position will focus on vertical construction permitting and its associated tasks, post plan approval management, and general support of the operations department.

Responsibilities:

• Request and review plot plans for accuracy & completeness for permit submittal and use in the sales contracts.
• Research and determine the building permit application requirements and submittal procedures for each jurisdiction the company does business in.
• Compile the necessary documents, complete the building permit application, submit, track, and pull vertical construction permits.
• Create vertical building permit submittal processing and tracking mechanism to be distributed weekly that ensures permits are issues two (2) weeks prior to the estimated construction start dates.
• Track vertical building permit submittals and provide weekly updates to the appropriate parties.
• Submit check requests for permits, obtain checks, and pay vertical building permit fees to pull permits.
• Save all vertical building permits and associated documents to our internal shared file system.
• Distribute vertical building permits and associated documents to the Community Superintendent prior to the estimated construction start date.
• Work closely with the team to create a process and tracking mechanism for Construction Documents to ensure that the office & field teams are working off of the most current plan set(s) for the phase(s) scheduled to start or under production.
• Work closely with relevant teams to create a process, tracking mechanism, and a way to manage for all Requests for Information (RFI’s) and Field Memos.
• Work with relevant teams to manage the Deferred Submittal process, including compiling documentation, submittal, and approval.
• Receive construction drawing plan sets from project manager at 1st and 2nd building department submittal. Track submission date, response due date, coordinate details between city and architect, file plans in Operations filing system, and distribute city responses to project manager.
• Fulfill conditions attached to approved plans, including:
• Paying school fees
• Providing inspection forms
• Receiving and filing stamped plans and forms in Operations filing system
• Manage construction sequence sheet in order to generate plot plans:
• Architecture to coordinate and provide Operations and Sales phasing diagrams
• Order plot plans from Civil
• Coordinate plot plan review with Operations team leader
• Submit plans to city
• Provides additional support when needed to Operations Specialist.

Qualifications:

• Minimum of 1-2 years of previous project coordination experience, preferably in Construction or Homebuilding.
• Strong verbal and written communication skills.
• Current working knowledge of homebuilding and the residential real estate industry preferred.
• Proficient in Microsoft applications, including Word, Excel, and Outlook.
• Strong organizational skills, including multitasking and time-management.

Education:

• Bachelor’s degree preferred.
• California Real estate license as required by state law.

Why Work for Trumark?

• Work with a team that values you! Trumark offers a direct career path with an open seat for you at our table.
• We embody our mission to Live Well. Trumark Homes is dedicated to creating communities that foster an enthusiasm to connect, the strength to aspire and the compassion to give back. For approximately every 50 homes we build, we work with charity: water to provide and serve approximately 200 people with fresh, clean water.
• Exceptional Medical Benefits (100% Employee 60% Dependent).
• Monthly wellness stipend.
• 401k with company matching, we are helping you plan for future retirement.
• Pay range from $32.00/hr - $38.00/hr.

EEO Statement

At Trumark Homes, we are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in employment decisions, including recruiting, hiring, compensation, promotion, benefits, disciplines, termination, job assignments, or training.

Statement To Outside Staffing Agencies

Trumark Companies ("Trumark") does not accept unsolicited resumes from recruiters, agencies, or any source other than directly from the candidate. Trumark will NOT pay any fees for placements resulting from unsolicited submissions. Trumark’s recruiting department handles all recruiting/hiring processes – please do NOT contact other Trumark employees (including the hiring manager) directly to present candidates or to engage them for recruiting/staffing services. Only Trumark’s recruiting department is authorized to engage in recruiting and staffing services; any unsolicited submissions or engagements by recruiters, agencies, or any other source will be deemed to have been made free of any charges, fees, or obligations.