Accounts Payable Specialist

Come join our team…

Trump National Golf Club Jupiter is a family oriented 5-star golf club located in the heart of Palm Beach County. This premier club features an award-winning 18-hole golf course, state-of-the art clubhouse, the finest of dining venues, spa and fitness center and a resort style pool. All coming together to make this one of the most desirable clubs in all of Florida.

At Trump National Golf Club Jupiter, our mission is to provide a memorable experience for the entire family to enjoy. This is achieved through our world-class facilities and the superior service provided by our dedicated staff.

If you wish to join an elite team, Trump National Golf Club Jupiter is currently hiring. Successful candidates must have a passion for the hospitality industry, commitment to excellence, great communication skills, strong work ethic, and understand the importance of teamwork.

Applications are now being accepted for the following position:

Accounts Payable Specialist

Summary: Compiles and maintains accounts payable records by performing the following duties.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Audits payable invoices for accuracy, records receipt date on invoice, and codes GL distribution account.
• Obtains approvals for payment of invoices.
• Matches purchase orders (Spa and Golf Retail) with invoice and resolves discrepancies.
• Answers vendor and internal staff inquiries.
• Analyzes vendor accounts and suggest extended terms with vendors.
• Enter and post vendor invoices into accounts payable system.
• Prepares accounts payable checks, ACH and internet credit card payments noting time sensitive disbursements.
• Updates weekly disbursement log.
• Prints appropriate accounts payable reports.
• Maximizes and promotes use of GlobalvCard (internet credit card).
• Create/Monitor/Update internet credit card vendors.
• Coordinates with other staff members for intercompany charges/billings.
• Collects charges due from employees, i.e. FedEx charges.
• Prepares analysis of accounts, as required.
• Files paid invoices on a weekly basis.
• Purges or archives inactive vendors from the database annually.
• Obtains IRS Tax Form W-9 and maintains Certificate of Liability Insurance.
• Create/maintain vendor accounts. Files Form 1099 and 1096 annually pursuant to IRS requirements.
• Reconciles AP control account to Aging Report on a weekly basis and at month end.
• Cross trains with accounts receivable to answer member inquires, post daily receipts and performs daily close.
• Performs special projects, as necessary.
• Shares responsibility with staff in retrieving mail daily.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills: To perform this job successfully, an individual should have knowledge of Accounting software; JONAS; Microsoft Office including Excel.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

EOE/DFWP

Trump National Golf Club participates in the federal E-Verify program, an electronic system that verifies employment authorization in the United States by comparing information from an employee’s Form I-9, Employment Eligibility Verification, with government databases. The company uses E-Verify only after an employee has accepted a job offer and completed the Form I-9. The company does not use E-Verify to pre-screen job applicants or candidates who have not received a job offer from the company