What are the responsibilities and job description for the Administrative Coordinator - Northwest position at Trust for Public Land?
Trust for Public Land creates parks and protects land for people, ensuring healthy, livable communities for generations to come.
Come be a part of an extraordinary organization that has created more than 5,500 places, protected 4 million acres, generated $96 billion for parks and conservation, and help put more than 8 million people within a 10-minute walk of a park!
POSITION SUMMARY:
This position is responsible for the day-to-day coordination of the Northwest Area Director and manages the flow and exchange of information, streamlines interactions, and acts as general administrative and organizational support in a fast-paced environment. This position works closely with the Northwest Senior Leadership Team, senior management staff, the NW philanthropy team, partners, and elected officials.
The position will be based in Seattle, WA. A hybrid in-person/remote office model will be in place for the foreseeable future.
RESPONSIBILITIES & ESSENTIAL FUNCTIONS:
Administrative support:
- Maintain a complex master calendar of activities and events for the Northwest Area Director. Arranges meetings, donor visits, appointments, travel arrangements, logistics coordination, and itinerary preparation.
- Serves as point of contact for availability and communications.
- Ensure that the Northwest Area Director is prepared and in possession of materials and information required for meetings, donor visits, conferences, press conferences and other scheduled events.
- Draft and/or edits letters, proposals, contracts, etc
- Work closely with NW leadership team in an active role to develop and cultivate collaboration and information share within NW office and across TPL.
- Participate and organize Senior Leadership Team meetings; create and distribute agendas, meeting summaries, and coordinate/track successful completion of tasks.
- Coordinate active and completed project lists, manage process for announcing recently completed projects.
- Coordinate and execute with program and philanthropy staff on local events and event logistics, including: advisory board meetings/events, community engagement activities, park openings, donor tours, etc.
- Organize and prepare for various office events with staff and/or partners.
- Coordinate Director’s participation on board committees
- Compile and submit expense reports for Northwest Leadership team.
- Other duties as assigned.
- Two years of relevant experience in administrative and organizational support or equivalent.
- Excellent organizational abilities, attention to detail, promptness, and dependability.
- Experience establishing professional relationships with staff and volunteers.
- Experience being an effective collaborator with Sr. Management, Board members and staff.
- Able to handle confidential matters with the highest degree of discretion and tact.
- High degree of initiative, political astuteness, professionalism, discretion, and good judgment.
- Ability to work flexibly, creatively, and independently on assignments, using high degree of judgment, initiative, and discretion.
- Experience coordinating work across a distributed organization with other employees, departments, and external organizations.
- Knowledge of Microsoft office suite and latest PC software programs for calendaring, database management and research.
- Ability to work flexible hours when needed, work occasional evenings, weekends and travel.
As a full-time non-exempt employee, you will be eligible for Trust for Public Land’s comprehensive benefits program which includes medical, dental, and vision insurance, vacation, ten holidays, a year end office closure, and a 403(b)-retirement plan, currently with an up to 7% company match. We offer competitive salaries commensurate with experience; the hiring range for this position is $57,000-62,000.
Trust for Public Land’s active goal is to be an inclusive and equitable place to work and build community. As the organization actively works to eliminate racial and other disparities it welcomes candidates with diverse backgrounds and/or multicultural skillsets and experiences.
Salary : $57,000 - $62,000
