What are the responsibilities and job description for the Junior Legal Executive Assistant position at TrustPoint International, LLC?
Trustpoint is excited to partner with a large, regional law firm in their search of a Junior Legal Executive Assistant on a direct hire basis. This hybrid role will support two Partners in a busy transactional group. Successful candidates will have exceptional writing and research skills, recent law firm experience, and experience in billing/time entry for Partners. This role will require overtime on a frequent basis, and is a non-exempt, OT eligible position.
Responsibilities:
- Drafting, using templates, scope of and proposal for service documents, client engagement letters, and new matter memos
- Conducting research on non-legal matters; drafting and summarizing findings
- Coordinating and hosting client meetings; updating attorneys on pertinent information
- Preparing invoices for submission to the finance team
- Compiling and entering Partner and attorney time
- Drafting correspondence memos, litigation pleadings, letters, and forms
- Organizing and scheduling meetings and appointments
- Developing and implementing databases, maintaining contact lists
- Assisting in the preparation of regularly-scheduled reports
- Researching and creating presentations; handling multiple projects
- Preparing travel plans and itineraries for the practice chair
- Covering for other assistants when required
- Maintaining litigation, database and manual filing systems
- Handling sensitive information in a confidential manner
- Other duties and special projects as needed
Requirements:
- 2 years of Legal Administrative Assistant experience in a law firm; executive support experience in a law firm is preferred
- 2 years' experience in billing/time entry in a law firm for Partners
- Bachelor’s Degree (strongly preferred)
- Previous Paralegal experience (preferred)
- Proficiency in MS Office and Outlook calendar management; particularly Excel and PowerPoint
- Excellent written and verbal communication skills
- Exceptional ability to work well with others in a demanding and fast-paced environment
- Strong organizational and planning skills; able to prioritize competing tasks and projects in a timeline-sensitive environment
- All candidates must be able to work at a computer screen for a sustained amount of time
Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Job Type: Full-time
Pay: $50,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Schedule:
- Monday to Friday
- Overtime
- Weekends as needed
Application Question(s):
- Do you have previous experience supporting a Partner/Executive within a law firm?
Education:
- Bachelor's (Preferred)
Experience:
- Legal administrative: 2 years (Required)
Ability to Commute:
- New York, NY 10019 (Preferred)
Work Location: Hybrid remote in New York, NY 10019
Salary : $50,000 - $80,000
