Patent Docketing Quality Review Specialist

Trustpoint.One is pleased to partner with a leading law firm in its search for a Patent Docketing Quality Review Specialist on a direct hire basis in either their Boston, New York, Washington, DC, Chicago, San Francisco or Los Angeles offices. The Patent Docketing Quality Review Specialist is responsible for reviewing work completed by IP Patent Docketing Specialists, ensuring data entered is accurate and corrected, when required, in order to ensure the highest level of accuracy within the firm’s docketing database. The Patent Docketing Quality Review Specialist will be involved in the training of new staff members and will be a point of contact for Docketing Specialists or other firm staff members who may have questions or need additional assistance regarding docketing-related matters. Specific duties of the Patent Docketing Quality Review Specialist include, but are not limited to the following:

• Review all US and foreign patent docket updates to ensure data integrity and strict compliance with country law, client guidelines and established departmental policies and procedures.Make appropriate database corrections or communicate the corrections to the Docketing Specialist in a helpful and professional manner in order for the team member to gain a more thorough understanding of the situation.
• Assist with training docketing staff members, both during a new Specialist’s initial training and as required based on staff and department needs.
• Conduct internal audit reviews of patent client portfolios and make appropriate database corrections.
• Work with Patent Docketing Manager and Patent Docketing Coordinator to ensure client and firm requirements are met based upon department guidelines; regularly review and ensure accuracy of information in docketing system.
• Work closely with the Patent Docketing Manager and Patent Coordinator in identifying problems or inaccuracies in departmental policies and procedures; assist with changes and implementation.
• Prepare system reports and customized queries upon request or on a routine basis.
• Assist with special projects, including new matter intakes, as assigned.
• Prepare and send final docket reports to appropriate staff members to ensure deadlines are timely met, including professional and support staff.
• Staff training, including participation in training of new staff members and creation or maintenance of training materials to ensure they reflect our current practices and procedures.
• Assist with reconciliation of audit reports and maintenance of database records.
• Assist with other IP related tasks, as necessary.
• Assist with client intakes.

QUALIFICATIONS:

• Bachelor’s degree is preferred. Related work experience may be used in lieu of formal education required.
• Minimum of five (5) years of patent docketing experience using a computerized docketing system is required and CPI and/or Patricia experience is preferred.
• Minimum one (1) year patent docketing quality review experience is required.
• Prior law firm experience required.
• Thorough knowledge and understanding of domestic and foreign patent prosecution procedures, terminology, and deadlines required.
• Strong organization, problem-solving, analytical decision-making, proofreading and reading comprehension skills.
• Excellent communications skills, both verbal and written.
• Accurate data entry skills.
• Ability to work well under pressure and adjust quickly to changing priorities while maintaining a high level of productivity and accuracy.
• Proficiency in use of office software such as Word and Excel helpful.
• Flexibility for overtime required.

Salary commensurate with experience and varies by geographic location starting at $90,000.

If you would like to learn more about the Patent Docketing Quality Review Specialist position available in Boston, New York, Washington, DC, Chicago, San Francisco or Los Angeles, then please submit your resume, in Word format.

Trustpoint.one provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.