Agency Secretary

· Word process memos, correspondence, reports, and other documents. Responsible for word-processing Agency related development including new and revised forms; finalize for distribution. Maintain current form lists.

· Process and distribute all program site documentation.

· Ensure all incoming mail is logged/copied/filed.

· Distribute office supplies and Monthly Forms for all Agency sites.

· Responsible for updating HHB Shelter Statistics, Pathways Program Outcomes, and processing Quality Assurance documentation including tools and surveys.

· Required to be ambulatory and present and able to perform all job functions without limitations.

· Responsible to comply with all Agency Policies including Agency Code of Conduct and Confidentiality Policies, Medicaid Compliance Program and Protocols and Justice Center Code of Conduct.

· Maintain attendance and punctuality. Notify supervisor when late or absent. Provide adequate notice when scheduling time off.

Job Duties include but are not limited to:

· Professionally process all incoming calls and visitors.

· Receive, sort, and distribute incoming mail and express mail services. Responsible for all outgoing mail and express services.

· Responsible to contact service providers for office equipment including printers, copiers, fax, and postage machines.

· Photocopying, faxing, and filing documents.

· Provide administrative support to other departments and perform clerical duties on projects as needed.

· Reports to Administrative Assistant.

Job Type: Full-time

Pay: $45,052.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Education:

• High school or equivalent (Required)

License/Certification:

• New York State Driver's License (Required)

Work Location: In person

Salary : $45,052