Administrative Assistant

Founded in 1964, TTL is an engineering design firm focused on delivering integrated infrastructure solutions for public and private clients. From site and corridor selection to due diligence, design, and construction services, TTL is a trusted partner providing single-sourced custom solutions for complex infrastructure development. With over 450 team members, TTL provides civil design, transportation design, surveying, geotechnical engineering, environmental consulting, CEI, and materials testing/inspection/observation services.

At TTL, we are driven to serve our clients, our communities, and each other. TTL not only provides a great work/life balance, but we provide excellent employee benefits such as a robust health & dental plan, vision, 401(k), flexible spending accounts, and generous paid time off (PTO) accrual.

For more information, please go to www.ttlusa.com .

Build your legacy at TTL

Administrative Assistant/Receptionist: Tuscaloosa, AL

TTL is seeking someone to help manage a bustling professional services team. If multitasking and running a smooth ship are among your talents, then we could use your very special set of skills as our new administrative assistant. While you’ll report to the office manager and assist project managers, you’ll also interface directly with our clients, our callers, and our visitors. This job will demand more than just keeping the supply cabinet stocked and the mail moving out. Here, you may be called to assist with correspondence and polish deliverables, all while keeping confidential our clients’ concerns.

Responsibilities Include

Administrative support such as:

• Answer the phone in a friendly and business-like manner
• Ability to juggle multiple tasks using strong organizational skills
• Maintain a neat and organized work area
• Ability to recognize issues requiring immediate attention, and communicate to Office Manager
• Generate a positive impression of our business by welcoming visitors, responding to requests, and supporting coworkers
• Provide project support including: project setup, correspondence, deliverables, etc.
• Maintain confidentiality of information
• Order office supplies
• Place food orders for local meetings
• Restock kitchen & conference room supplies as needed
• Perform copying and/or binding as assigned
• Operate & troubleshoot a variety of office machines such as printers, punching and binding machines and copiers
• Maintain & update desk manual for this position
• Handle incoming & outgoing mail, FEDEX, etc.
• Make hotel reservations & follow up with employees and hotels for receipts
• Scan all hotel and purchase receipts for company credit card
• Assist office administrator with service calls for building issues
  
  

Qualifications

• H.S. Diploma or GED equivalent
• Must be proficient in Microsoft Word and Excel
• Must be a self-starter and capable of working independently
• Capable of completing routine tasks daily
• Must be detail oriented with the ability to proofread reports and correct grammatical errors
• Must be a strong communicator
• Must be flexible and capable of changing tasks fluidly
• 2 years of previous experience preferred
  
  

Job Type: Full-time

This position is subject to a pre-employment drug and motor vehicle record check.

TTL is an EEO/AAP employer.