Events Coordinator

Position Title: Events Coordinator

Department: Marketing

Direct Report: Marketing Director

Position Summary

As the Events Coordinator, you will play a key role in ensuring that special events and facility rentals at Tuacahn Center for the Arts go off without a hitch. A talented coordinator will not only execute logistics at a high level, but also understand the importance of creating trusting relationships with every rental client, while also ensuring the best interests of Tuacahn.

Responsibilities

• Respond to inquiries about event and production rentals via phone and email.
• Coordinate facility use, rental equipment, and room resource calendars with various departments at Tuacahn.
• Contract with approved clients; manage invoicing and payments for facility rentals.
• Communicate with clients to discuss all event details, including but not limited to: timeline, decor, vendors, and layout.
• Conduct inspections before and during the event to make sure everything is up to client and venue standards.
• Assist with the planning and execution of Tuacahn marketing and development fundraising events throughout the year.
• Manage a flexible schedule to balance office work and event schedules.
• Advise management of significant competitive sales and rental activities.
• Protect the best interest of Tuacahn's facilities and ensure all policies and regulations are adhered to.
• Other duties as assigned.

Qualifications & Skills

• High school diploma or general education degree (GED) and minimum 2 years of professional work experience, preferably in the event planning industry.
• Proven history taking ownership of the coordination of complex tasks.
• Ability to be flexible with scheduling, in order to be responsive with clients.
• Process-oriented with a focus on logistics and an ability to anticipate needs in advance.
• Proactively engage clients to steer them in the right direction as the subject matter expert in events and coordination.
• Possess a high-level of attention to detail; an eye for design and understanding of basic event flow layout is ideal.
• Communicates effectively both verbally and in writing.
• Possess excellent customer service and follow up skills.
• Works well in a team environment and actively contributes to the success of every event.
• Nimble and able to adapt to changing circumstances with quick decision-making skills.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit, walk, and lift.

**TCA is committed to providing equal employment opportunities for all persons. Employment with TCA is based on qualification and ability. Consistent with this policy, TCA is dedicated to the following practices: To recruit, employ, train, and promote persons for all positions without regard to race, color, religion, sex (including conditions of pregnancy), age, national origin, disability, marital status, familial status, sexual orientation, veteran, or other protected-group status and to base decisions regarding applicants and employees solely on an individual's job-related qualifications.**

Other Details

Year round, part-time (25 hours per week) with possible future full-time. This is an in person, on-site position. Availability on nights and Saturdays is required. A few Sundays during the year are also required.

Other benefits include: Paid cell phone plan, accrued paid time off, Tuacahn ticket package.

Start date: January 2025

Salary/Rate: $20.00/hr

Salary : $20