What are the responsibilities and job description for the Administrative Assistant position at Tucker Parker Smith Group (TPS Group)?
Administrative Assistant II
La Verne, CA(on-site)
Pay Rate: $33-40/hour
6-month assignment (potential to extend)
Schedule is Mon-Thursday/ Every Friday off
We are looking for an Administrative Assistant to be responsible for Mail Services, Phones, Data Entry, Schedule Meetings, and phone and in-person inquiries. The ideal candidate will prepare administrative tasks in a timely manner and have outstanding customer service skills, self-initiative, and drive.
Duties:
· Prepares letters, reports, and other documents from rough drafts and creates basic spreadsheets, including expense reports.
· Answers inquiries, clarifies rules, processes, and procedures and provides general knowledge of institutional operations.
· Extracts information from a variety of sources and compiles information for periodic or special reports.
· Processes petty cash requisitions, prepares reimbursement reports, and monitor replenishment of funds.
· Performs corporate credit card purchases and reconciliations, creates reports, and provides support to other card holders.
· Maintains databases by entering information from a variety of source documents and determining actions necessary to obtain missing information.
· Files documents, records, and reports; develops, reconstructs, and/or purges files, indexes, locates, and updates records.
· May act as timekeeper and assists employees and managers with accurate timekeeping submission.
Minimum Qualifications:
· High school diploma or GED and 5 years of relevant experience, or Associates Degree or University with 3 years of experience.
· Knowledge of administrative procedures and systems, methods and techniques.
· Ability to make arithmetic computations with speed and accuracy.
· Strong, early, and clear communication both verbally and in writing.
· Ability to establish and maintain effective working relationships and work in a team and independent environment.
· Possess intermediate knowledge of MSOffice, DocuSign, and Adobe.
· Must possess a valid CA Drivers License.
Salary : $33 - $40
