What are the responsibilities and job description for the Executive Assistant Mid- Level position at Tuknik Government Services?
TGS
Job ID 2465169
KGS is seeking qualified candidates for our open positions, but we will only extend an offer of employment after a candidate applies through the link in our job posting. If you receive a job offer via email only and have not been interviewed by the KGS hiring manager, feel free to contact KGSrecruiting@koniag-gs.com to verify its validity.
Tuknik Government Services, a Koniag Government Services company, is seeking an Executive Assistant Mid- Level with an active TS/SCI security clearance to support TGS and our government customer in Falls Church, VA.
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
This opportunity offers the chance to work with some of the best and brightest minds in the Department of Defense and US Industry to develop, implement, and transition Artificial Intelligence (AI) capability across the Department.
Tuknik Government Services currently has an opening for an Executive Assistant Mid- Level to provide executive level support for Department of Defense Office of the Chief Digital and Artificial Intelligence Officer (CDAO). Under the direction of the government, the Executive Assistant will provide administrative support to executive-level, management, and key technical personnel across the Principal Deputy Director’s Office (DCDAO). This will include primarily clerical functions: keeping calendars, arranging travel, keeping the executive on time, arranging meetings, ensuring read-ahead material is available, etc. The candidate will be the Executive Assistant Mid- Level for a Directorate Director in Chief Digital and Artificial Intelligence Office (DCDAO) located in Falls Church, VA office.
Essential Functions, Responsibilities & Duties may include, but are not limited to:
- Demonstrate initiative and be a self-starter, able to work in a highly collaborative, virtual, and versatile environment handling an array of duties and responsibilities with particular focus on coordination, event organization, team facilitation, time management, and multi-tasking abilities
- Execute day-to-day requirements, such as management of schedules, calendars, databases, documents, distribution of information, data input, reporting, and document control
- Maintain organizations charts, recall rosters, and email distribution lists; Schedule appointments and make arrangements for meetings, to include agenda and calendar reminders
- Create and manage Division travel using Defense Travel System (DTS) (ex. Create travel itineraries, submit travel vouchers) for employees
- Attend meetings; record actions and prepare minutes for distribution
- Create various weekly, biweekly, and monthly reports for the division
- Support the planning and execution of periodic events and information sessions for the government workforce, including identifying the topics, handling all event logistics, preparing presentation materials, and marketing the event.
- Create and maintain Division administrative processes and Standard Operating Procedures (SOPs) such as Onboarding Checklists, Timecard approval, Division norms, etc.
- Suggest more efficient ways to run the Division and troubleshoot malfunctions
- Conserve Division Leadership’s time by reading, researching, collecting and analyzing information as needed, in advance
- Understand Division priorities to effectively manage Division leadership’s time in meetings and prioritizing events that must happen vs optional engagements
- Assist in preparing and managing presentations and reports
- Support the program management staff in the preparation of deliverables, internal reports, briefings, and drawings associated with the project being supported.
- Performs clerical functions such as preparing correspondence and reports, handling information requests, receiving visitors, arranging conference calls, arranging and coordinating travel, scheduling meetings, facilities management, and monitoring physical security.
- Coordinates/communicates on behalf of the organization’s leadership, including calls, responding to email and interfacing, with stakeholders or their staff at all levels.
- Provide comprehensive support services for daily operations in areas of normal administrative service functions to include action suspense tracking, workload prioritization, calendar maintenance, communications, correspondence and distribution services, reporting, procurement of administrative supplies, property administration, security management, as well as travel (requires familiarity with the use of the Defense Travel System) and transportation, directives, and training.
- Responsible for managing the quality of correspondence provided to the Government Senior Executive Leadership’s review
Requirements:
- To be considered, must have a CURRENT/ACTIVE TOP SECRET, SCI eligible security clearance.
- 5 years of relevant experience to include 2 years of experience directly supporting and Senior Executive; and 2-years of office administration
- Strong communication skills, with the ability to proactively engage members both inside and outside of your team
- Experience working as a senior administrator working for senior corporate leaders (ex. Vice President or higher)
- Experience creating and maintaining administrative processes (ex. Onboarding process, monitoring training deadlines, required Division reporting, etc..), standards, and gathering information to enable effective administration of an organization
- Experience working with large, multi-organizational and multi-stakeholder teams
- Demonstrate excellent communication skills, a high level of integrity, critical thinking, and leadership courage
- Experience preparing staff packages for the official DoD staffing and coordination process
- Ability to use CATMS or similar action tracking software to manage, update, and track staff actions
- Experience using the Defense Travel System
- Must be a self-starter that can recognize needs and act with little to no guidance
- Able to rapidly understand and apply new concepts
- Strong organizational and problem-solving skills with impeccable multi-tasking abilities
- Advanced MS Word skills; proficient PowerPoint, Excel, and Outlook application skills
Education:
- No educational requirement
Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodation.
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.
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