Administrative Coordinator

Job Overview
We are seeking a detail-oriented and organized Administrative Coordinator to join our team. This role is essential in ensuring the smooth operation of our office by providing administrative support to the Executive Director, managing clerical tasks, and facilitating communication within the member base. The ideal candidate will possess strong computer literacy skills, be proficient in various office software, and have excellent organizational abilities.

An Administrative Coordinator for the Tulare Kings Hispanic Chamber of Commerce plays a vital role in fostering relationships, increasing membership, and supporting the needs of current members.

Here’s a breakdown of the key responsibilities:

1. Recruitment and Retention:

• Actively seek out and recruit new members, particularly Hispanic-owned businesses, entrepreneurs, and professionals.
• Assist in developing and implementing strategies to retain existing members by ensuring they receive value from their membership.

2. Member Engagement:

• Help manage the TKHCC social media accounts. Interact with members online and repost their content.
• Send out a weekly newsletter to members through Constant Contact, includes Chamber events and Member’s events

3. Member Benefits:

• Educate members about the benefits of their membership, including access to resources, advocacy, and networking opportunities.
• Work with Executive Director and Chamber board to develop and enhance member benefits that align with the needs of the community.

4. Renewals and Billing:

• Assist with the membership renewal process, including sending invoices, and following up on lapsed memberships through phone calls, emails, texts or in person visits.
• Assist with event invoicing for vendors and sponsors.
• Assist with bookkeeping such as receive and pay bills, keep accurate records of clover/POS transactions, assist with office filing.
• Work with the Bookkeeper to ensure accurate billing and timely collection of membership dues.
• Run QB reports for Executive director.

5. Outreach and Advocacy:

• Represent the Chamber at community events, meetings, and other forums to promote membership and the Chamber’s mission.

6. Reporting and Analysis:

• Help Bookkeeper and Executive Director to report out on membership metrics, including growth, retention rates, and engagement levels, both for memberships and social media growth.

7. Support for Chamber Initiatives:

• Collaborate with other Chamber staff on various initiatives, including fundraising, marketing, and public relations efforts.
• Assist in the planning and execution of major Chamber events, such as annual galas, award ceremonies, and community outreach programs.
• The role requires strong communication skills, a deep understanding of the business community, and the ability to build and maintain relationships. Must be able to think out of the box, manage one’s own time and communicate effectively with the rest of the TKHCC team.

Requirements

• Bilingual (Spanish) candidates are highly preferred to facilitate communication with diverse clients. If not bilingual, an ability to learn Spanish basic communication skills would be ideal.
• Strong computer literacy, including proficiency in Microsoft Office Suite and Google Suite including Word, Excel, Google Sheets, Google Docs and more.
• Experience with QuickBooks Online or Desktop is a plus.
• Excellent clerical skills with attention to detail for accurate data entry.
• Ability to manage multiple tasks while maintaining a high level of organization.
• Previous experience in an administrative role or front desk position is preferred.
• Strong verbal and written communication skills are essential for effective interaction within the team and with clients.

Join us as an Administrative Coordinator where you will play a vital role in supporting our operations while contributing to a positive work environment and entrepreneurs that serve our community in the Central Valley.

Please submit your resume, a cover letter and preferably a few professional references (preferred but not required).

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $22 - $26