Document Control Specialist MD

Description

Summary:       The Document Control Specialist manages supplier compliance ensuring adherence to food safety, regulatory standards, and quality criteria, while coordinating between internal departments and suppliers.

Primary Responsibilities:

The duties for this position include but are not limited to the following:

• Leads ongoing communication between suppliers and service providers, Quality, Supply Chain, and Facilities Maintenance departments.
• Manages daily functions of Tulkoff’s Supplier Compliance Program including FSMA requirements and Foreign Supplier Verification Program (FSVP), for all product, inputs, packaging, and services.
• Responsible for maintaining and updating Supplier Monitoring SOPs.
• Ensures up-to-date supplier documentation for food safety, organic, and quality criteria are maintained and readily accessible upon request.
• Works with Supply Chain team and suppliers and/or their agents, if applicable, on compliance issues to find workable solutions.
• Enforces compliance guidelines with all suppliers, their agents if applicable, and service providers.
• Supports and administers the maintenance of TULKOFF’s Supplier Database ensuring accurate and current contact information and reconciliation of active suppliers.
• Manages a customer supplier portals with a profile for every supplier to include documentation of supplier visits and mandatory supplier-provided food safety documentation (Letters of Guarantee, 3rd party certificates, COA, etc.).
• Supports the review and approval of suppliers’ and distributors’ food safety programs, third-party audits, and documentation.
• Assists with the evaluation of suppliers who are not meeting TULKOFF’s Supply Chain requirements and leads investigations involving customer complaints pertaining to supplier-related concerns.
• Assists in establishing tools and reporting metrics for Food Safety Key Performance Indicators (KPIs), providing transparency of outcomes on supplier compliance levels.
• Adheres to and administers Company policies and procedures.
• Other duties as assigned.

Qualifications

Qualifications:

To be eligible for this position, candidates should meet the following requirements:

• BS degree in food science, food technology or equivalent major preferred.
• Understanding of Global Food Safety Initiative Audit processes and schemes.
• Working knowledge of quality systems, food safety programs, GMPs, food defense, and HACCP.
• Proficiency in Microsoft Word, Excel, PowerPoint and Office 365 programs.
• Highly organized and detailed oriented.
• Knows how to manage overlapping projects and keep track of deadlines.
• Effective communication (both written and verbal) and interpersonal skills.
• Demonstrate ability to lead and motivate people.
• Strong analytical thinker with problem solving skills.
• Ability to work with employees at all levels of the organization.