What are the responsibilities and job description for the Project Coordinator position at Tulsa Community College?
Job Summary
Provide operation and project support for the Vice President for Advancement & President of the TCC Foundation and External Affairs Department.
Essential Duties
Provide high-level administrative support for the VP and external affairs team. Assist with meeting scheduling, organize / prepare for meetings and track / prepare budget reports including working with vendors on quotes, contracts and billing. Perform other duties to ensure the smooth operation and responsiveness of the department.
Monitor and administer the budget for Marketing and Communications department and External Affairs as needed. This includes College promotional items and other budgetary tasks as assigned to support operations and projects.
Monitor, organize and improve project-tracking systems for the VP and external affairs team, organizing and maintaining relevant program files. This includes researching potential initiatives and events, photo and email database management, and ongoing team support. Plan, prioritize and coordinate projects to meet deadlines.
Develop and deliver training related to appropriate projects and initiatives within External Affairs and Marketing. Responsible for submitting departmental travel claims and maintaining appropriate subscriptions and memberships.
Research, analyze and prepare reports of various information to support External Affairs and Marketing.
Troubleshoot issues and explain policies and procedures.
Maintain department records and develop office procedures.
Minimum Qualifications
Bachelor's degree in an appropriate discipline. Degree requirement may be substituted with relevant and equivalent work experience.
5 years of directly related experience.
Significant computer experience utilizing integrated software packages including spreadsheets, graphics, and database management.
Ability to perform responsibilities under one's own initiative and with general supervision.
Ability to work successfully as a member of an administrative team and to assume additional responsibilities as requested.
Ability to resolve problems and issues. Ability to make decisions with routine items.
Strong experience in personnel, budget, project management, and problem-solving skills.
Ability to prioritize tasks effectively in a fast-paced environment with shifting demands.
Organizational skills and high attention to detail.
Ability to develop and deliver training related to appropriate projects and initiatives within the office / department / division.
Preferred Qualifications
Higher Education experience.
